Bookings and Loans Policy - Revision history

A.j.davison: Reworking to generalise rules across all store services, and to better fit with presentation on MediaWiki.

2025-09-12T11:13:09Z

Reworking to generalise rules across all store services, and to better fit with presentation on MediaWiki.

← Older revision		Revision as of 12:13, 12 September 2025
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	This Policy sets out the terms and conditions which apply to students and staff of the School of Arts, Media & Creative Technology who book time in technical facilities or borrow specialist equipment ~~from the New Adelphi Equipment Store~~.		This Policy sets out the terms and conditions which apply to students and staff of the School of Arts, Media & Creative Technology who book time in technical facilities or borrow specialist equipment.


	==To whom does this policy apply?==		==To whom does this policy apply?==
	~~<br />~~
	# All students and staff who borrow equipment must comply with this Policy.		# All students and staff who borrow equipment must comply with this Policy.
	# Additional requirements apply to students who are on placement ~~which~~ will be ~~dealt with separately~~ with each student.		# Additional requirements apply to students who are on placement. This will be an individual arrangement, discussed with each student.
	# By making a booking ~~to borrow equipment~~ students and staff agree to comply with this Policy (as updated from time to time).		# By making a booking, students and staff agree to comply with this Policy (as updated from time to time).


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	You must be either:		You must be either:

	# registered as a current student with the University for a relevant ~~A&M~~ programme or module within a programme (as stated on our online booking system); or		# registered as a current student with the University for a relevant programme or module within a programme (as stated on our online booking system); or
	# a current member of staff ~~in the School of A&M~~.		# a current member of staff.

	~~(''Note:~~ If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager~~''); and~~		If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager.

			In addition, you must:

	# NOT be banned from borrowing equipment under this Policy;		# NOT be banned from borrowing equipment under this Policy;
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	# NOT be on a break from your studies or employment.		# NOT be on a break from your studies or employment.

	You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it ~~(even if they are within A&M)~~.		You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it. You are responsible for all borrowing of equipment that is made using your student or staff ID.
	You are responsible for all borrowing of equipment that is made using your student or staff ID.
	Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.		Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.

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	==What equipment can be borrowed?==		==What equipment can be borrowed?==

	Our online booking system shows the equipment and associated accessories for which you have completed induction training and which is available for you to borrow. Certain equipment is prioritised for use by programmes with specific module requirements ~~and please check our online booking system for further details~~.		Our online booking system shows the equipment and associated accessories for which you have completed suitable induction training, and which is available for you to borrow. Certain equipment may be prioritised for use by programmes with specific module requirements.

	All equipment is subject to availability ~~and we~~ cannot guarantee that any ~~particular~~ item ~~that~~ you ~~want~~ to borrow will be available ~~to borrow~~ at the time ~~and~~ for the period that you ~~want~~ it.		All equipment is subject to availability. We cannot guarantee that any item you wish to borrow will be available at the time requested, or for the period that you wish to use it, even if a booking is in place. Circumstances beyond our control may render equipment unavailable, and there is no guarantee of replacement.


	==Do I have to pay a fee to borrow equipment?==		==Do I have to pay a fee to borrow equipment?==

	No ~~– we~~ do not charge any fee for borrowing equipment.		No. We do not charge any fee for borrowing equipment.


	==For how long can equipment be borrowed?==		==For how long can equipment be borrowed?==

	There is ~~a 3-day~~ standard loan period ~~for all~~ equipment.		There is no standard loan period, though a maximum booking length of one week is generally used. Loan durations can vary by equipment type and availability, induction level, intended use, and many other factors.
	~~Any extension~~ to the ~~standard loan period must be approved in advance by Equipment Store staff under~~ the ~~process set out below~~. Any equipment that is not returned before the end of the ~~applicable~~ loan period will incur fines ~~(see paragraph 16)~~. Repeated late return of equipment may also result in you being banned from borrowing equipment ~~(see paragraph 18)~~.
	~~If, due~~ to the ~~specific nature of your course work, research or teaching,~~ an ~~extended loan period is required, you should first check if~~ the ~~equipment is available for~~ the ~~extended period (~~using the ~~scheduling chart on our~~ online booking system). If the ~~equipment is available~~, ~~you~~ must ~~then obtain permission from Equipment Store staff~~. ~~Equipment Store staff~~ will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period.		The online booking system will display a calendar and allow the borrower to input their own booking collection, duration, and return times. Where equipment is not available the system will direct the borrower to make appropriate changes to fit with other bookings and the specific requirements of those items.
	Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.
			It is not acceptable to retain equipment beyond the return time stated on your booking. Any equipment that is not returned before the end of the agreed loan period will result in an automatic account suspension, and may incur fines. Repeated late return of equipment may also result in you being banned from borrowing equipment.

			==Can I extend my booking?==
			Any extension to the loan duration must be made as an amendment to the existing booking. Some bookings may be amended by the borrower without contacting the related store service by editing the loan duration using the online booking system. The system will only permit changes within the rules stipulated by the existing booking and it may not be possible to extend any or all items within a booking.

			Extensions which exceed the rules applied to the original booking must be approved in advance by the relevant store staff, and only those staff can apply such extensions to a booking.

			Requests for extending loans must be made at least 24 hours before the earliest expected return date of any item within a booking. Please use the contact details provided on the booking system front page.

			Staff will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period. Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.

			You must continue to comply fully with the terms of this Policy during any extension to your loan period.

	Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.		Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.
	~~You must continue to comply fully with the terms of this Policy during any extension to your loan period.~~
	~~Where you:~~

	~~miss, or~~ are ~~aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or~~		Extensions are not guaranteed.
	~~are aware that you will~~ not ~~be able to return borrowed equipment in time for the return deadline;~~

	you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk]. If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.


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	==What happens if I return the equipment late?==		==What happens if I return the equipment late?==


			Where you:

			miss, or are aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or
			are aware that you will not be able to return borrowed equipment in time for the return deadline;

			you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk].

	If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.		If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.

			If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.

Andy: Initial formatting attempt without alteration of content.

2025-02-26T15:26:23Z

Initial formatting attempt without alteration of content.

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Andy at 15:20, 26 February 2025

2025-02-26T15:20:28Z

← Older revision		Revision as of 16:20, 26 February 2025
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	==To whom does this policy apply?==		==To whom does this policy apply?==
			<br />
	# All students and staff who borrow equipment must comply with this Policy.		# All students and staff who borrow equipment must comply with this Policy.
	# Additional requirements apply to students who are on placement which will be dealt with separately with each student.		# Additional requirements apply to students who are on placement which will be dealt with separately with each student.

Andy at 15:19, 26 February 2025

2025-02-26T15:19:37Z

← Older revision		Revision as of 16:19, 26 February 2025
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	==To whom does this policy apply?==		==To whom does this policy apply?==

	All students and staff who borrow equipment must comply with this Policy.		# All students and staff who borrow equipment must comply with this Policy.
			# Additional requirements apply to students who are on placement which will be dealt with separately with each student.
	Additional requirements apply to students who are on placement which will be dealt with separately with each student.		# By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

	By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

Andy at 15:19, 26 February 2025

2025-02-26T15:19:01Z

← Older revision		Revision as of 16:19, 26 February 2025
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	== New Adelphi Equipment ~~Loans Policy ==~~		This Policy sets out the terms and conditions which apply to students and staff of the School of Arts, Media & Creative Technology who book time in technical facilities or borrow specialist equipment from the New Adelphi Equipment Store.

	~~# '''What is the purpose of this Policy?'''~~		==To whom does this policy apply?==

	This Policy sets out the terms and conditions which apply to students and staff of the School of Arts & Media (A&M) who borrow specialist equipment from our New Adelphi Specialist Equipment Store (Equipment Store).


	~~'''Who~~ does this ~~Policy~~ apply to?~~'''~~

	All students and staff who borrow equipment must comply with this Policy.		All students and staff who borrow equipment must comply with this Policy.

Andy: Andy moved page Terms and Conditions to Bookings and Loans Policy: Properly describes the policy.

2025-02-26T15:17:07Z

Andy moved page Terms and Conditions to Bookings and Loans Policy: Properly describes the policy.

← Older revision	Revision as of 16:17, 26 February 2025
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Andy: Removed old attributions

2025-02-25T11:14:03Z

Removed old attributions

← Older revision		Revision as of 12:14, 25 February 2025
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	~~'''~~New Adelphi Equipment Loans Policy~~'''~~		== New Adelphi Equipment Loans Policy ==

	~~'''Effective from: 30th October 2019'''~~

	~~'''Version Number: 3'''~~

	~~'''Author: Andrew Davison & Lindsay Harris'''~~

	~~'''~~
	~~'''~~

	# '''What is the purpose of this Policy?'''		# '''What is the purpose of this Policy?'''

Andy: Removed document control table

2025-02-25T11:12:24Z

Removed document control table

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Andy: Converted import from original Word document.

2025-02-25T11:11:44Z

Converted import from original Word document.

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Andy: Created page with "Various departments and services within New Adelphi have terms and conditions associated with them. If you cannot find the documentation you require here, please check on the..."

2017-06-26T10:18:48Z

Created page with "Various departments and services within New Adelphi have terms and conditions associated with them. If you cannot find the documentation you require here, please check on the..."

New page

Various departments and services within New Adelphi have terms and conditions associated with them.

If you cannot find the documentation you require here, please check on the [https://blackboard.salford.ac.uk/ University of Salford Blackboard] site.