New Adelphi - User contributions [en-gb]

Master Clock

2026-02-04T21:21:40Z

Andy: /* Hardware */

The master clock allows devices that require accurate timing to be synchronised. The clock signal is distributed through the [[Facility Panels]] on [[BNC]] or [[Fibre]] depending upon the transmission distance. The same clock signal is also carried by the [[Dante]] protocol over ethernet, providing timing pulses to all Dante / AES67 devices on the [[Facility Panel Network|network]].

Clock synchronisation is critically important when pairing audio and video, or when using multiple audio or video devices together. If devices do not receive accurate clock signals they will ''[https://en.wikipedia.org/wiki/Clock_drift drift],'' causing artefacts and communication problems.

==Rates==
The clock rates have been chosen to provide the greatest degree of interoperability between devices according to standards set by the [http://www.aes.org/ Audio Engineering Society].

* Audio clock rate: '''48kHz'''
* Video clock rate: '''1080i50 (HD)'''

The house clock rates cannot be changed. If you require different clock rates, you must use standalone clocking generated by a local device as the master.

===Recommended Clocking Rates===
It is recommended that 48kHz be used in preference to 44.1kHz for audio recording <ref>Audio Engineering Society, Inc., ''AES recommended practice for professional digital audio - Preferred sampling frequencies for applications employing pulse-code modulation'' (Audio Engineering Society, 2008) - AES5-2008</ref>, as this provides the greatest degree of compatibility between hardware and the latest audio format standards (eg. [[Blu-ray]] and [[Dolby Atmos]]) and can be easily down-converted to 44.1kHz for CD delivery. However, the [[Recording Studios|recording studios]] each default to local 44.1kHz clocking for historical reasons. When producing audio recordings to be used with video, or using the [[Facility Panel Network#Dante|Dante]] protocol to move audio between devices or facilities, a sampling rate of 48kHz '''must''' be used.

There are instructions provided on this wiki which describe [[Using_the_RME_Audio_Interfaces|how to change sample rates]] of the equipment provided in our studios.

==Hardware==
<div class="rightbox">[[Media:Isochrone Trinity Master Clock Manual.pdf|'''User Manual''']]</div>
[[Image:Conectivity-trinity-front.jpg|thumb|400px|Isochrone Trinity Master Clock (Front Panel)]]
[[Image:Conectivity-trinity-back.jpg|thumb|400px|Isochrone Trinity Master Clock (Rear Panel)]]
New Adelphi uses an [http://en.antelopeaudio.com/products/isochrone-trinity/ Antelope Isochrone Trinity] master clock. This unit provides three audio clock outputs, three HD video clock outputs and four SD clock outputs.

Master Clock

2026-02-04T21:21:24Z

Andy: /* Hardware */

The master clock allows devices that require accurate timing to be synchronised. The clock signal is distributed through the [[Facility Panels]] on [[BNC]] or [[Fibre]] depending upon the transmission distance. The same clock signal is also carried by the [[Dante]] protocol over ethernet, providing timing pulses to all Dante / AES67 devices on the [[Facility Panel Network|network]].

Clock synchronisation is critically important when pairing audio and video, or when using multiple audio or video devices together. If devices do not receive accurate clock signals they will ''[https://en.wikipedia.org/wiki/Clock_drift drift],'' causing artefacts and communication problems.

==Rates==
The clock rates have been chosen to provide the greatest degree of interoperability between devices according to standards set by the [http://www.aes.org/ Audio Engineering Society].

* Audio clock rate: '''48kHz'''
* Video clock rate: '''1080i50 (HD)'''

The house clock rates cannot be changed. If you require different clock rates, you must use standalone clocking generated by a local device as the master.

===Recommended Clocking Rates===
It is recommended that 48kHz be used in preference to 44.1kHz for audio recording <ref>Audio Engineering Society, Inc., ''AES recommended practice for professional digital audio - Preferred sampling frequencies for applications employing pulse-code modulation'' (Audio Engineering Society, 2008) - AES5-2008</ref>, as this provides the greatest degree of compatibility between hardware and the latest audio format standards (eg. [[Blu-ray]] and [[Dolby Atmos]]) and can be easily down-converted to 44.1kHz for CD delivery. However, the [[Recording Studios|recording studios]] each default to local 44.1kHz clocking for historical reasons. When producing audio recordings to be used with video, or using the [[Facility Panel Network#Dante|Dante]] protocol to move audio between devices or facilities, a sampling rate of 48kHz '''must''' be used.

There are instructions provided on this wiki which describe [[Using_the_RME_Audio_Interfaces|how to change sample rates]] of the equipment provided in our studios.

==Hardware==
<div class="rightbox">[[Media:Isochrone Trinity Master Clock Manual.pdf|'''User Manual''']]</div>
[[File:Conectivity-trinity-front.jpg|thumb|400px|Isochrone Trinity Master Clock (Front Panel)]]
[[Image:Conectivity-trinity-back.jpg|thumb|400px|Isochrone Trinity Master Clock (Rear Panel)]]
New Adelphi uses an [http://en.antelopeaudio.com/products/isochrone-trinity/ Antelope Isochrone Trinity] master clock. This unit provides three audio clock outputs, three HD video clock outputs and four SD clock outputs.

Master Clock

2026-02-04T21:21:06Z

Andy:

Master Clock

2026-02-04T21:20:50Z

Andy: /* Hardware */

The master clock allows devices that require accurate timing to be synchronised. The clock signal is distributed through the [[Facility Panels]] on [[BNC]] or [[Fibre]] depending upon the transmission distance. The same clock signal is also carried by the [[Dante]] protocol over ethernet, providing timing pulses to all Dante / AES67 devices on the [[Facility Panel Network|network]].

Clock synchronisation is critically important when pairing audio and video, or when using multiple audio or video devices together. If devices do not receive accurate clock signals they will ''[https://en.wikipedia.org/wiki/Clock_drift drift],'' causing artefacts and communication problems.

==Rates==
The clock rates have been chosen to provide the greatest degree of interoperability between devices according to standards set by the [http://www.aes.org/ Audio Engineering Society].

* Audio clock rate: '''48kHz'''
* Video clock rate: '''1080i50 (HD)'''

The house clock rates cannot be changed. If you require different clock rates, you must use standalone clocking generated by a local device as the master.

===Recommended Clocking Rates===
It is recommended that 48kHz be used in preference to 44.1kHz for audio recording <ref>Audio Engineering Society, Inc., ''AES recommended practice for professional digital audio - Preferred sampling frequencies for applications employing pulse-code modulation'' (Audio Engineering Society, 2008) - AES5-2008</ref>, as this provides the greatest degree of compatibility between hardware and the latest audio format standards (eg. [[Blu-ray]] and [[Dolby Atmos]]) and can be easily down-converted to 44.1kHz for CD delivery. However, the [[Recording Studios|recording studios]] each default to local 44.1kHz clocking for historical reasons. When producing audio recordings to be used with video, or using the [[Facility Panel Network#Dante|Dante]] protocol to move audio between devices or facilities, a sampling rate of 48kHz '''must''' be used.

There are instructions provided on this wiki which describe [[Using_the_RME_Audio_Interfaces|how to change sample rates]] of the equipment provided in our studios.

==Hardware==
<div class="rightbox">[[Media:Isochrone Trinity Master Clock Manual.pdf|'''User Manual''']]</div>
[[Media:Conectivity-trinity-front.jpg|thumb|400px|Isochrone Trinity Master Clock (Front Panel)]]
[[Image:Conectivity-trinity-back.jpg|thumb|400px|Isochrone Trinity Master Clock (Rear Panel)]]
New Adelphi uses an [http://en.antelopeaudio.com/products/isochrone-trinity/ Antelope Isochrone Trinity] master clock. This unit provides three audio clock outputs, three HD video clock outputs and four SD clock outputs.

Bookings and Loans Policy

2025-02-26T15:26:23Z

Andy: Initial formatting attempt without alteration of content.

This Policy sets out the terms and conditions which apply to students and staff of the School of Arts, Media & Creative Technology who book time in technical facilities or borrow specialist equipment from the New Adelphi Equipment Store.

==To whom does this policy apply?==
<br />
# All students and staff who borrow equipment must comply with this Policy.
# Additional requirements apply to students who are on placement which will be dealt with separately with each student.
# By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

==Who can borrow equipment?==

You must be either:

# registered as a current student with the University for a relevant A&M programme or module within a programme (as stated on our online booking system); or
# a current member of staff in the School of A&M.

(''Note: If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager''); and

# NOT be banned from borrowing equipment under this Policy;
# NOT have had your access to University facilities and services temporarily suspended pending action being taken against you under the applicable Disciplinary Procedure; and
# NOT be on a break from your studies or employment.

You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within A&M).
You are responsible for all borrowing of equipment that is made using your student or staff ID.
Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.

==What equipment can be borrowed?==

Our online booking system shows the equipment and associated accessories for which you have completed induction training and which is available for you to borrow. Certain equipment is prioritised for use by programmes with specific module requirements and please check our online booking system for further details.

All equipment is subject to availability and we cannot guarantee that any particular item that you want to borrow will be available to borrow at the time and for the period that you want it.

==Do I have to pay a fee to borrow equipment?==

No – we do not charge any fee for borrowing equipment.

==For how long can equipment be borrowed?==

There is a 3-day standard loan period for all equipment.
Any extension to the standard loan period must be approved in advance by Equipment Store staff under the process set out below. Any equipment that is not returned before the end of the applicable loan period will incur fines (see paragraph 16). Repeated late return of equipment may also result in you being banned from borrowing equipment (see paragraph 18).
If, due to the specific nature of your course work, research or teaching, an extended loan period is required, you should first check if the equipment is available for the extended period (using the scheduling chart on our online booking system). If the equipment is available, you must then obtain permission from Equipment Store staff. Equipment Store staff will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period.
Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.
Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.
You must continue to comply fully with the terms of this Policy during any extension to your loan period.
Where you:

miss, or are aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or
are aware that you will not be able to return borrowed equipment in time for the return deadline;

you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk]. If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.

==What is the process if I want to borrow equipment?==

All equipment must be booked via our online booking system. No bookings will be taken over the phone or by email.
You must complete the relevant skills or induction training session before you book and collect equipment and our online booking system records once skills or induction training has been completed.
If required by your course or module, a relevant risk assessment must be completed and approved by academic staff before equipment can be collected.
You must at all times comply with the Health and Safety legislation that is applicable to the location where equipment will be used. Details of all safety documents can be found at http://www.hr.salford.ac.uk/safety/
We may need to restrict the availability of items for the purpose of repairs and maintenance. It may not be possible to provide advanced warning of such restrictions and we reserve the right to cancel or amend bookings where necessary maintenance or repairs have an unavoidable impact on the borrowing of equipment.
Staff are responsible for booking the equipment that they require for taught sessions in advance. Where multiple items are required, it is recommended that such bookings are made a ==minimum of 3 weeks in advance==. Availability cannot be guaranteed.

==How do I cancel bookings for equipment that I no longer need?==

Bookings for any equipment that you have made, but which are no longer required, must be cancelled via our online booking system in advance of the start of the loan period, thereby releasing the equipment for other students or staff to book. Failure to cancel bookings which are no longer needed may result in a ban on future borrowing (see paragraph 18).

==Do I have to pay a deposit?==

Our online booking system indicates for which equipment a deposit is required and the amount you have to pay. Deposits are fully refundable when equipment is returned in the required condition (see paragraph 15.2) unless you owe us any amounts under this Policy in which case we may use the deposit in or towards payment of such amounts.

==What is the process for collecting equipment?==

You must collect the equipment from the Equipment Store at New Adelphi during its opening hours (see below) at the time that you selected at the point of booking. The booking will be automatically cancelled if the equipment is not collected at this collection time.
Under no circumstances can equipment be borrowed or returned outside the opening hours (see below).
You must present your valid Student or Staff ID card (and any other necessary documentation applicable to your booking) to collect booked equipment from the Equipment Store.
The equipment is loaned on an “as is” basis:

At the point of collection you should check that the equipment is free from damage or faults, that it contains all applicable batteries and other accessories and that there is nothing missing. Kits will be provided with a “kit list” detailing the contents.
If equipment is found to be damaged or faulty or to have anything missing on such inspection, our only responsibility is to try to find you a replacement if one is available.
If any equipment is returned with any missing part or accessory, you will be responsible for the replacement costs that we reasonably incur (see paragraph 14).

Opening hours:

Trimesters 1 and 2

Monday to Friday 8.30am – 6.30pm (excluding public and bank holidays in England and University closure days)

Trimester 3 (Summer)

Monday to Friday – 9.30am – 4.30pm (but closed 12.30pm – 1.30pm (excluding public and bank holidays in England and University closure days)

==Are there any restrictions on using the equipment?==

The equipment remains at all times the property of the University and you must neither sell nor dispose of it.
We may limit the number of items that students and staff can borrow during any week (see our online booking system for more details).
Battery-powered equipment will be provided with the appropriate charged cells or packs. During the loan period these items must only be changed for those of the same type or rating.
Equipment must only be used in connection with your assessed course work, research or teaching, or as part of a scheduled class. Equipment must not be used for any other purpose or for commercial or financial gain or for personal use.
You must not use the equipment in any way that breaches any University guidelines, policies (including, amongst others, the ICT Acceptable Use Policy) and regulations or that brings the University into disrepute.
You must use the equipment responsibly and in accordance with applicable operating instructions which are provided or made available to you.
The equipment must not be altered or defaced and you must not attempt to repair any damage or fault, or to install any missing part, or allow anyone else to do so.
You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within the School of A&M).

==Can equipment be taken off campus?==

If you are a student you can take equipment off campus, but only for the purpose of completing your assessed course work, research or teaching or other activities that support your academic studies.
Additional requirements apply where you are a student on placement which will be dealt with separately.
If you are a member of staff, you can take equipment off campus, but only for teaching or other activities connected with your role.
If you do take equipment off campus, you must never leave it unattended unless it has been safely and securely stored.

==What happens if the equipment is stolen while it is booked out to me?==

You must at all times take good care of the equipment and keep it safely and securely stored when left unattended. If equipment is to be used as part of an unattended temporary installation or display, security arrangements must be approved by the relevant Technical Manager before you make a booking.
You must report any theft of the equipment to the local Police at the earliest opportunity and obtain a crime reference number.
You must also inform staff in the Equipment Store at the earliest opportunity, and not later than the scheduled return time, providing them with the crime reference number. You will be required to complete and sign an incident report form. This may be partially completed by Equipment Store staff using the information you have previously provided, but must be signed by you for confirmation of accuracy.
Under no circumstances should you endanger yourself or others by attempting to prevent the theft of borrowed equipment. Your personal safety is paramount.
If equipment is stolen and we find that you had not taken proper care of it, then at our absolute direction you may be banned from borrowing equipment in the future (see paragraph 18) and/or be required to pay us the full amount that we reasonably incur in replacing the equipment on a like for like basis. Payment is due within 14 days starting on the date that we notify you of the amount you are required to pay.

==What happens if I lose the equipment or it becomes damaged while it is booked out to me or there are any missing parts?==

You must report to the Equipment Store at the earliest opportunity if you lose any equipment (or parts or accessories) or it becomes damaged or faulty while it is booked out to you.
You must not attempt to repair any equipment or to install any replacement parts or allow anyone else other than Equipment Store staff to do so.
You are ==solely responsible== for the equipment from the point you collect it up to the point you return it to staff at the Equipment Store. If the equipment (in whole or part) is lost or damaged or is found to have any missing parts or accessories between the point that you collect it and return it then, at our absolute discretion, you may be banned from borrowing equipment in the future (see paragraph 18). You may also be required to pay us the cost that we reasonably incur on repairs or replacements. The amount will be assessed on a case by case basis and payment must be made within 14 days starting on the date that we notify you of the amount that you are required to pay.

==What is the process for returning equipment?==

Equipment must be returned on or before the return date and time which is specified at the time of booking. You are responsible for checking the return dates and times on your online booking account and for allowing sufficient time to queue and complete the check-in process before that return time has passed.
Except for fair wear and tear through normal use, you must ensure that the equipment is returned in the same condition it was in at the point of collection and with all accompanying batteries and other accessories with which it was borrowed:

Each kit must be returned with everything in its “kit list”.
Rechargeable batteries should be returned uncharged.
Equipment memory should be erased before any item with a data storage capability is returned. We are not responsible for preserving or retaining any data which remains following the return of such items.

If equipment is returned with damage or missing parts, then at our absolute discretion you may be banned from borrowing equipment in the future and/or be required to pay the costs that we reasonably incur in putting this right (see paragraphs 14 and 18).

The booking return time (or any extension to it which is permitted under paragraph 6.2) is ==the latest== time the equipment should be returned. Equipment may be returned before this time during the opening hours of the Equipment Store (see paragraph 10).
Equipment must not left at the Equipment Store outside its opening hours (see paragraph 10).

==What happens if I return the equipment late?==

If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.

==How are fines calculated and charged?==

Fines will be calculated from the time the equipment was due to be returned until the time that the equipment is actually returned (see below).

==Late returns==

Fines for late return of equipment work are based on the value of the equipment (as shown in the online booking system) and how overdue it is.

* Our online booking system automatically issues fines for late return of equipment.
* There is an initial minimum fine of £1 per late item. The fine then increases at the rate of 0.001% of the value of each item for each minute it is late (starting at the time it was due to be returned and ending at the time it is actually returned).
* The maximum possible fine per minute is one pence.
* Fines do not increase outside Equipment Store opening hours.
* Fines are rounded up to the nearest whole pound.
* ==Please do not appeal to the Equipment Store Staff as they do not generate the fines==. If you receive an email from us notifying you of a fine, you should log onto your account and check the amount.
*# ==Fines and payments process==

* Once you have returned equipment, you have 14 days to pay us the fine in full. After this time, if there is still any part of the fine still unpaid, your account (and ability to borrow) will be suspended until the outstanding amount (including fines) has been settled in full.
* Any outstanding fines can be seen by logging into our online booking system.
* Fines must be paid online through our e-Shop. A receipt will be given which must be shown to Equipment Store staff as proof of payment.

==For how long could I be banned from borrowing equipment?==

In addition to, or instead of, applicable fines, we have the absolute discretion to impose bans on borrowing in the circumstances set out below. We have no responsibility if any ban causes you problems with completing assessments, course work, research, teaching or with participating in practical classes:

{| class="wikitable"
|-
! ==Description of event==
! ==Length of ban==
|-
! You are late collecting equipment on at least 3 occasions
| one week
|-
! The second occasion you return any equipment late
| one week
|-
! The third occasion you return any equipment late*
| one month
|-
! The fourth occasion you return any equipment late*
| 3 months
|-
! You return any equipment more than one week late
| 3 months
|-
! You fail to cancel bookings for equipment you no longer wish to borrow on at least 3 occasions
| 3 months
|-
! The fifth occasion you return any equipment late*
| Permanent
|-
! Your negligent, careless or reckless behaviour causes loss of or damage or faults to the equipment
| Permanent
|-
! Equipment is stolen and you had left it unattended without taking adequate security precautions
| At our absolute discretion but may be permanent
|-
! Any fines or other amounts that you owe us under this Policy remain unpaid after the due date for payment
| Until such time as all outstanding fines/amounts are paid in full
|}

==*==If you accumulate more than one ban, the bans will run consecutively and not concurrently.

==What happens if fines or other amounts are not paid?==

We will take action to recover fines and other amounts that you owe under this Policy. If payment is still not made, you may be banned from borrowing equipment until you have paid us all outstanding amounts in full and a hold may be placed on your account meaning that, if you are a student, you will be unable to attend a graduation ceremony until all fines and such amounts have been paid in full.

==How do I appeal a fine or a ban on borrowing equipment?==

If you wish to appeal against a sanction under this Policy because there are mitigating circumstances please complete an ''Appeals, Damage, Loss and Theft form'' (which is available from the Equipment Store) and return this to Equipment Store staff within 14 days. Appeals will only be considered valid where you provide details of mitigating circumstances. Appeals without mitigating circumstances will not be considered.
Valid appeals will be considered by the relevant Technical Manager – normally within 10 working days (Monday to Friday excluding public or bank holidays in England and University closure days).
If your appeal is successful the fine will be fully removed and, if applicable, the ban on borrowing lifted.
If your appeal is partially successful, the fine may be partially removed and a ban on borrowing may be lifted or the length of the ban may be reduced on condition that you pay all outstanding amounts within a specified period.
If your appeal is rejected and you request a review of our decision within 10 working days starting on the date you are notified about the outcome of your appeal, your appeal will be considered (normally within 10 working days starting on the date that we receive your request for a review) by a panel whose decision will be final. The panel will be made up of your personal tutor, an appropriate academic member of staff and a different Technical Manager.

==Can I borrow equipment over the Summer?==

The Equipment Store remains open for the majority of the Summer (trimester 3), but check the online borrowing system to see if equipment/ time you want to book is available and see paragraph 10 for our opening hours.
Fines for late return continue to apply to equipment that is borrowed over the Summer.

==What happens if I do not comply with this Policy?==

If you do not comply with this Policy, you may have to pay fines and/or we may ban you from borrowing equipment (see paragraphs 16 and 18). We have no responsibility if the ban on borrowing causes you problems with completing assessments, course work, research, teaching or with participating in practical classes.
If you are suspected of any serious misconduct in relation to any equipment that you borrow then, in addition to any fines and/or bans on future borrowing which are specified in this Policy, you may be referred for disciplinary action under the appropriate Disciplinary Procedure.

==Does this policy apply if I borrow equipment from other Equipment Stores at the University?==

No - other Equipment Stores have their own Policies and you should check with relevant staff before you borrow any equipment.

==Does the borrowing of equipment constitute a regulated consumer hire agreement?==

No there is no regulated consumer hire agreement under consumer credit legislation –in all cases each booking of equipment lasts no longer than 3 months and no fee is charged.

==Can this Policy be changed?==

We may review and update this Policy from time to time and each update will take effect for all bookings from the date it is issued. Each updated Policy will be published on our relevant web page without notice being given to you and you should check for any new version each time you book equipment.

==Related Documentation==

* Student Disciplinary Procedure
* Staff Disciplinary Procedure
* Personal Mitigating Circumstances Procedure
* ICT Acceptable Use Policy

Bookings and Loans Policy

2025-02-26T15:20:28Z

Andy:

This Policy sets out the terms and conditions which apply to students and staff of the School of Arts, Media & Creative Technology who book time in technical facilities or borrow specialist equipment from the New Adelphi Equipment Store.

==To whom does this policy apply?==
<br />
# All students and staff who borrow equipment must comply with this Policy.
# Additional requirements apply to students who are on placement which will be dealt with separately with each student.
# By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

'''Who can borrow equipment?'''

You must:

be either:

registered as a current student with the University for a relevant A&M programme or module within a programme (as stated on our online booking system); or
a current member of staff in the School of A&M.

(''Note: If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager''); and

NOT be banned from borrowing equipment under this Policy;
NOT have had your access to University facilities and services temporarily suspended pending action being taken against you under the applicable Disciplinary Procedure; and
NOT be on a break from your studies or employment.

You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within A&M).
You are responsible for all borrowing of equipment that is made using your student or staff ID.
Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.

'''What equipment can be borrowed?'''

Our online booking system shows the equipment and associated accessories for which you have completed induction training and which is available for you to borrow. Certain equipment is prioritised for use by programmes with specific module requirements and please check our online booking system for further details.
All equipment is subject to availability and we cannot guarantee that any particular item that you want to borrow will be available to borrow at the time and for the period that you want it.

'''Do I have to pay a fee to borrow equipment?'''

No – we do not charge any fee for borrowing equipment.

'''For how long can equipment be borrowed?'''

There is a 3-day standard loan period for all equipment.
Any extension to the standard loan period must be approved in advance by Equipment Store staff under the process set out below. Any equipment that is not returned before the end of the applicable loan period will incur fines (see paragraph 16). Repeated late return of equipment may also result in you being banned from borrowing equipment (see paragraph 18).
If, due to the specific nature of your course work, research or teaching, an extended loan period is required, you should first check if the equipment is available for the extended period (using the scheduling chart on our online booking system). If the equipment is available, you must then obtain permission from Equipment Store staff. Equipment Store staff will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period.
Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.
Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.
You must continue to comply fully with the terms of this Policy during any extension to your loan period.
Where you:

miss, or are aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or
are aware that you will not be able to return borrowed equipment in time for the return deadline;

you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk]. If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.

'''What is the process if I want to borrow equipment?'''

All equipment must be booked via our online booking system. No bookings will be taken over the phone or by email.
You must complete the relevant skills or induction training session before you book and collect equipment and our online booking system records once skills or induction training has been completed.
If required by your course or module, a relevant risk assessment must be completed and approved by academic staff before equipment can be collected.
You must at all times comply with the Health and Safety legislation that is applicable to the location where equipment will be used. Details of all safety documents can be found at http://www.hr.salford.ac.uk/safety/
We may need to restrict the availability of items for the purpose of repairs and maintenance. It may not be possible to provide advanced warning of such restrictions and we reserve the right to cancel or amend bookings where necessary maintenance or repairs have an unavoidable impact on the borrowing of equipment.
Staff are responsible for booking the equipment that they require for taught sessions in advance. Where multiple items are required, it is recommended that such bookings are made a '''minimum of 3 weeks in advance'''. Availability cannot be guaranteed.

'''How do I cancel bookings for equipment that I no longer need?'''

Bookings for any equipment that you have made, but which are no longer required, must be cancelled via our online booking system in advance of the start of the loan period, thereby releasing the equipment for other students or staff to book. Failure to cancel bookings which are no longer needed may result in a ban on future borrowing (see paragraph 18).

'''Do I have to pay a deposit?'''

Our online booking system indicates for which equipment a deposit is required and the amount you have to pay. Deposits are fully refundable when equipment is returned in the required condition (see paragraph 15.2) unless you owe us any amounts under this Policy in which case we may use the deposit in or towards payment of such amounts.

'''What is the process for collecting equipment?'''

You must collect the equipment from the Equipment Store at New Adelphi during its opening hours (see below) at the time that you selected at the point of booking. The booking will be automatically cancelled if the equipment is not collected at this collection time.
Under no circumstances can equipment be borrowed or returned outside the opening hours (see below).
You must present your valid Student or Staff ID card (and any other necessary documentation applicable to your booking) to collect booked equipment from the Equipment Store.
The equipment is loaned on an “as is” basis:

At the point of collection you should check that the equipment is free from damage or faults, that it contains all applicable batteries and other accessories and that there is nothing missing. Kits will be provided with a “kit list” detailing the contents.
If equipment is found to be damaged or faulty or to have anything missing on such inspection, our only responsibility is to try to find you a replacement if one is available.
If any equipment is returned with any missing part or accessory, you will be responsible for the replacement costs that we reasonably incur (see paragraph 14).

Opening hours:

Trimesters 1 and 2

Monday to Friday 8.30am – 6.30pm (excluding public and bank holidays in England and University closure days)

Trimester 3 (Summer)

Monday to Friday – 9.30am – 4.30pm (but closed 12.30pm – 1.30pm (excluding public and bank holidays in England and University closure days)

'''Are there any restrictions on using the equipment?'''

The equipment remains at all times the property of the University and you must neither sell nor dispose of it.
We may limit the number of items that students and staff can borrow during any week (see our online booking system for more details).
Battery-powered equipment will be provided with the appropriate charged cells or packs. During the loan period these items must only be changed for those of the same type or rating.
Equipment must only be used in connection with your assessed course work, research or teaching, or as part of a scheduled class. Equipment must not be used for any other purpose or for commercial or financial gain or for personal use.
You must not use the equipment in any way that breaches any University guidelines, policies (including, amongst others, the ICT Acceptable Use Policy) and regulations or that brings the University into disrepute.
You must use the equipment responsibly and in accordance with applicable operating instructions which are provided or made available to you.
The equipment must not be altered or defaced and you must not attempt to repair any damage or fault, or to install any missing part, or allow anyone else to do so.
You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within the School of A&M).

'''Can equipment be taken off campus?'''

If you are a student you can take equipment off campus, but only for the purpose of completing your assessed course work, research or teaching or other activities that support your academic studies.
Additional requirements apply where you are a student on placement which will be dealt with separately.
If you are a member of staff, you can take equipment off campus, but only for teaching or other activities connected with your role.
If you do take equipment off campus, you must never leave it unattended unless it has been safely and securely stored.

'''What happens if the equipment is stolen while it is booked out to me?'''

You must at all times take good care of the equipment and keep it safely and securely stored when left unattended. If equipment is to be used as part of an unattended temporary installation or display, security arrangements must be approved by the relevant Technical Manager before you make a booking.
You must report any theft of the equipment to the local Police at the earliest opportunity and obtain a crime reference number.
You must also inform staff in the Equipment Store at the earliest opportunity, and not later than the scheduled return time, providing them with the crime reference number. You will be required to complete and sign an incident report form. This may be partially completed by Equipment Store staff using the information you have previously provided, but must be signed by you for confirmation of accuracy.
Under no circumstances should you endanger yourself or others by attempting to prevent the theft of borrowed equipment. Your personal safety is paramount.
If equipment is stolen and we find that you had not taken proper care of it, then at our absolute direction you may be banned from borrowing equipment in the future (see paragraph 18) and/or be required to pay us the full amount that we reasonably incur in replacing the equipment on a like for like basis. Payment is due within 14 days starting on the date that we notify you of the amount you are required to pay.

'''What happens if I lose the equipment or it becomes damaged while it is booked out to me or there are any missing parts?'''

You must report to the Equipment Store at the earliest opportunity if you lose any equipment (or parts or accessories) or it becomes damaged or faulty while it is booked out to you.
You must not attempt to repair any equipment or to install any replacement parts or allow anyone else other than Equipment Store staff to do so.
You are '''solely responsible''' for the equipment from the point you collect it up to the point you return it to staff at the Equipment Store. If the equipment (in whole or part) is lost or damaged or is found to have any missing parts or accessories between the point that you collect it and return it then, at our absolute discretion, you may be banned from borrowing equipment in the future (see paragraph 18). You may also be required to pay us the cost that we reasonably incur on repairs or replacements. The amount will be assessed on a case by case basis and payment must be made within 14 days starting on the date that we notify you of the amount that you are required to pay.

'''What is the process for returning equipment?'''

Equipment must be returned on or before the return date and time which is specified at the time of booking. You are responsible for checking the return dates and times on your online booking account and for allowing sufficient time to queue and complete the check-in process before that return time has passed.
Except for fair wear and tear through normal use, you must ensure that the equipment is returned in the same condition it was in at the point of collection and with all accompanying batteries and other accessories with which it was borrowed:

Each kit must be returned with everything in its “kit list”.
Rechargeable batteries should be returned uncharged.
Equipment memory should be erased before any item with a data storage capability is returned. We are not responsible for preserving or retaining any data which remains following the return of such items.

If equipment is returned with damage or missing parts, then at our absolute discretion you may be banned from borrowing equipment in the future and/or be required to pay the costs that we reasonably incur in putting this right (see paragraphs 14 and 18).

The booking return time (or any extension to it which is permitted under paragraph 6.2) is '''the latest''' time the equipment should be returned. Equipment may be returned before this time during the opening hours of the Equipment Store (see paragraph 10).
Equipment must not left at the Equipment Store outside its opening hours (see paragraph 10).

'''What happens if I return the equipment late?'''

If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.

'''How are fines calculated and charged?'''

Fines will be calculated from the time the equipment was due to be returned until the time that the equipment is actually returned (see below).

'''Late returns'''

Fines for late return of equipment work are based on the value of the equipment (as shown in the online booking system) and how overdue it is.

* Our online booking system automatically issues fines for late return of equipment.
* There is an initial minimum fine of £1 per late item. The fine then increases at the rate of 0.001% of the value of each item for each minute it is late (starting at the time it was due to be returned and ending at the time it is actually returned).
* The maximum possible fine per minute is one pence.
* Fines do not increase outside Equipment Store opening hours.
* Fines are rounded up to the nearest whole pound.
* '''Please do not appeal to the Equipment Store Staff as they do not generate the fines'''. If you receive an email from us notifying you of a fine, you should log onto your account and check the amount.
*# '''Fines and payments process'''

* Once you have returned equipment, you have 14 days to pay us the fine in full. After this time, if there is still any part of the fine still unpaid, your account (and ability to borrow) will be suspended until the outstanding amount (including fines) has been settled in full.
* Any outstanding fines can be seen by logging into our online booking system.
* Fines must be paid online through our e-Shop. A receipt will be given which must be shown to Equipment Store staff as proof of payment.

'''For how long could I be banned from borrowing equipment?'''

In addition to, or instead of, applicable fines, we have the absolute discretion to impose bans on borrowing in the circumstances set out below. We have no responsibility if any ban causes you problems with completing assessments, course work, research, teaching or with participating in practical classes:

{| class="wikitable"
|-
! '''Description of event'''
! '''Length of ban'''
|-
! You are late collecting equipment on at least 3 occasions
| one week
|-
! The second occasion you return any equipment late
| one week
|-
! The third occasion you return any equipment late*
| one month
|-
! The fourth occasion you return any equipment late*
| 3 months
|-
! You return any equipment more than one week late
| 3 months
|-
! You fail to cancel bookings for equipment you no longer wish to borrow on at least 3 occasions
| 3 months
|-
! The fifth occasion you return any equipment late*
| Permanent
|-
! Your negligent, careless or reckless behaviour causes loss of or damage or faults to the equipment
| Permanent
|-
! Equipment is stolen and you had left it unattended without taking adequate security precautions
| At our absolute discretion but may be permanent
|-
! Any fines or other amounts that you owe us under this Policy remain unpaid after the due date for payment
| Until such time as all outstanding fines/amounts are paid in full
|}

'''*'''If you accumulate more than one ban, the bans will run consecutively and not concurrently.

'''What happens if fines or other amounts are not paid?'''

We will take action to recover fines and other amounts that you owe under this Policy. If payment is still not made, you may be banned from borrowing equipment until you have paid us all outstanding amounts in full and a hold may be placed on your account meaning that, if you are a student, you will be unable to attend a graduation ceremony until all fines and such amounts have been paid in full.

'''How do I appeal a fine or a ban on borrowing equipment?'''

If you wish to appeal against a sanction under this Policy because there are mitigating circumstances please complete an ''Appeals, Damage, Loss and Theft form'' (which is available from the Equipment Store) and return this to Equipment Store staff within 14 days. Appeals will only be considered valid where you provide details of mitigating circumstances. Appeals without mitigating circumstances will not be considered.
Valid appeals will be considered by the relevant Technical Manager – normally within 10 working days (Monday to Friday excluding public or bank holidays in England and University closure days).
If your appeal is successful the fine will be fully removed and, if applicable, the ban on borrowing lifted.
If your appeal is partially successful, the fine may be partially removed and a ban on borrowing may be lifted or the length of the ban may be reduced on condition that you pay all outstanding amounts within a specified period.
If your appeal is rejected and you request a review of our decision within 10 working days starting on the date you are notified about the outcome of your appeal, your appeal will be considered (normally within 10 working days starting on the date that we receive your request for a review) by a panel whose decision will be final. The panel will be made up of your personal tutor, an appropriate academic member of staff and a different Technical Manager.

'''Can I borrow equipment over the Summer?'''

The Equipment Store remains open for the majority of the Summer (trimester 3), but check the online borrowing system to see if equipment/ time you want to book is available and see paragraph 10 for our opening hours.
Fines for late return continue to apply to equipment that is borrowed over the Summer.

'''What happens if I do not comply with this Policy?'''

If you do not comply with this Policy, you may have to pay fines and/or we may ban you from borrowing equipment (see paragraphs 16 and 18). We have no responsibility if the ban on borrowing causes you problems with completing assessments, course work, research, teaching or with participating in practical classes.
If you are suspected of any serious misconduct in relation to any equipment that you borrow then, in addition to any fines and/or bans on future borrowing which are specified in this Policy, you may be referred for disciplinary action under the appropriate Disciplinary Procedure.

'''Does this policy apply if I borrow equipment from other Equipment Stores at the University?'''

No - other Equipment Stores have their own Policies and you should check with relevant staff before you borrow any equipment.

'''Does the borrowing of equipment constitute a regulated consumer hire agreement?'''

No there is no regulated consumer hire agreement under consumer credit legislation –in all cases each booking of equipment lasts no longer than 3 months and no fee is charged.

'''Can this Policy be changed?'''

We may review and update this Policy from time to time and each update will take effect for all bookings from the date it is issued. Each updated Policy will be published on our relevant web page without notice being given to you and you should check for any new version each time you book equipment.

'''Related Documentation'''

* Student Disciplinary Procedure
* Staff Disciplinary Procedure
* Personal Mitigating Circumstances Procedure
* ICT Acceptable Use Policy

Bookings and Loans Policy

2025-02-26T15:19:37Z

Andy:

This Policy sets out the terms and conditions which apply to students and staff of the School of Arts, Media & Creative Technology who book time in technical facilities or borrow specialist equipment from the New Adelphi Equipment Store.

==To whom does this policy apply?==

# All students and staff who borrow equipment must comply with this Policy.
# Additional requirements apply to students who are on placement which will be dealt with separately with each student.
# By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

'''Who can borrow equipment?'''

You must:

be either:

registered as a current student with the University for a relevant A&M programme or module within a programme (as stated on our online booking system); or
a current member of staff in the School of A&M.

(''Note: If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager''); and

NOT be banned from borrowing equipment under this Policy;
NOT have had your access to University facilities and services temporarily suspended pending action being taken against you under the applicable Disciplinary Procedure; and
NOT be on a break from your studies or employment.

You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within A&M).
You are responsible for all borrowing of equipment that is made using your student or staff ID.
Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.

'''What equipment can be borrowed?'''

Our online booking system shows the equipment and associated accessories for which you have completed induction training and which is available for you to borrow. Certain equipment is prioritised for use by programmes with specific module requirements and please check our online booking system for further details.
All equipment is subject to availability and we cannot guarantee that any particular item that you want to borrow will be available to borrow at the time and for the period that you want it.

'''Do I have to pay a fee to borrow equipment?'''

No – we do not charge any fee for borrowing equipment.

'''For how long can equipment be borrowed?'''

There is a 3-day standard loan period for all equipment.
Any extension to the standard loan period must be approved in advance by Equipment Store staff under the process set out below. Any equipment that is not returned before the end of the applicable loan period will incur fines (see paragraph 16). Repeated late return of equipment may also result in you being banned from borrowing equipment (see paragraph 18).
If, due to the specific nature of your course work, research or teaching, an extended loan period is required, you should first check if the equipment is available for the extended period (using the scheduling chart on our online booking system). If the equipment is available, you must then obtain permission from Equipment Store staff. Equipment Store staff will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period.
Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.
Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.
You must continue to comply fully with the terms of this Policy during any extension to your loan period.
Where you:

miss, or are aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or
are aware that you will not be able to return borrowed equipment in time for the return deadline;

you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk]. If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.

'''What is the process if I want to borrow equipment?'''

All equipment must be booked via our online booking system. No bookings will be taken over the phone or by email.
You must complete the relevant skills or induction training session before you book and collect equipment and our online booking system records once skills or induction training has been completed.
If required by your course or module, a relevant risk assessment must be completed and approved by academic staff before equipment can be collected.
You must at all times comply with the Health and Safety legislation that is applicable to the location where equipment will be used. Details of all safety documents can be found at http://www.hr.salford.ac.uk/safety/
We may need to restrict the availability of items for the purpose of repairs and maintenance. It may not be possible to provide advanced warning of such restrictions and we reserve the right to cancel or amend bookings where necessary maintenance or repairs have an unavoidable impact on the borrowing of equipment.
Staff are responsible for booking the equipment that they require for taught sessions in advance. Where multiple items are required, it is recommended that such bookings are made a '''minimum of 3 weeks in advance'''. Availability cannot be guaranteed.

'''How do I cancel bookings for equipment that I no longer need?'''

Bookings for any equipment that you have made, but which are no longer required, must be cancelled via our online booking system in advance of the start of the loan period, thereby releasing the equipment for other students or staff to book. Failure to cancel bookings which are no longer needed may result in a ban on future borrowing (see paragraph 18).

'''Do I have to pay a deposit?'''

Our online booking system indicates for which equipment a deposit is required and the amount you have to pay. Deposits are fully refundable when equipment is returned in the required condition (see paragraph 15.2) unless you owe us any amounts under this Policy in which case we may use the deposit in or towards payment of such amounts.

'''What is the process for collecting equipment?'''

You must collect the equipment from the Equipment Store at New Adelphi during its opening hours (see below) at the time that you selected at the point of booking. The booking will be automatically cancelled if the equipment is not collected at this collection time.
Under no circumstances can equipment be borrowed or returned outside the opening hours (see below).
You must present your valid Student or Staff ID card (and any other necessary documentation applicable to your booking) to collect booked equipment from the Equipment Store.
The equipment is loaned on an “as is” basis:

At the point of collection you should check that the equipment is free from damage or faults, that it contains all applicable batteries and other accessories and that there is nothing missing. Kits will be provided with a “kit list” detailing the contents.
If equipment is found to be damaged or faulty or to have anything missing on such inspection, our only responsibility is to try to find you a replacement if one is available.
If any equipment is returned with any missing part or accessory, you will be responsible for the replacement costs that we reasonably incur (see paragraph 14).

Opening hours:

Trimesters 1 and 2

Monday to Friday 8.30am – 6.30pm (excluding public and bank holidays in England and University closure days)

Trimester 3 (Summer)

Monday to Friday – 9.30am – 4.30pm (but closed 12.30pm – 1.30pm (excluding public and bank holidays in England and University closure days)

'''Are there any restrictions on using the equipment?'''

The equipment remains at all times the property of the University and you must neither sell nor dispose of it.
We may limit the number of items that students and staff can borrow during any week (see our online booking system for more details).
Battery-powered equipment will be provided with the appropriate charged cells or packs. During the loan period these items must only be changed for those of the same type or rating.
Equipment must only be used in connection with your assessed course work, research or teaching, or as part of a scheduled class. Equipment must not be used for any other purpose or for commercial or financial gain or for personal use.
You must not use the equipment in any way that breaches any University guidelines, policies (including, amongst others, the ICT Acceptable Use Policy) and regulations or that brings the University into disrepute.
You must use the equipment responsibly and in accordance with applicable operating instructions which are provided or made available to you.
The equipment must not be altered or defaced and you must not attempt to repair any damage or fault, or to install any missing part, or allow anyone else to do so.
You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within the School of A&M).

'''Can equipment be taken off campus?'''

If you are a student you can take equipment off campus, but only for the purpose of completing your assessed course work, research or teaching or other activities that support your academic studies.
Additional requirements apply where you are a student on placement which will be dealt with separately.
If you are a member of staff, you can take equipment off campus, but only for teaching or other activities connected with your role.
If you do take equipment off campus, you must never leave it unattended unless it has been safely and securely stored.

'''What happens if the equipment is stolen while it is booked out to me?'''

You must at all times take good care of the equipment and keep it safely and securely stored when left unattended. If equipment is to be used as part of an unattended temporary installation or display, security arrangements must be approved by the relevant Technical Manager before you make a booking.
You must report any theft of the equipment to the local Police at the earliest opportunity and obtain a crime reference number.
You must also inform staff in the Equipment Store at the earliest opportunity, and not later than the scheduled return time, providing them with the crime reference number. You will be required to complete and sign an incident report form. This may be partially completed by Equipment Store staff using the information you have previously provided, but must be signed by you for confirmation of accuracy.
Under no circumstances should you endanger yourself or others by attempting to prevent the theft of borrowed equipment. Your personal safety is paramount.
If equipment is stolen and we find that you had not taken proper care of it, then at our absolute direction you may be banned from borrowing equipment in the future (see paragraph 18) and/or be required to pay us the full amount that we reasonably incur in replacing the equipment on a like for like basis. Payment is due within 14 days starting on the date that we notify you of the amount you are required to pay.

'''What happens if I lose the equipment or it becomes damaged while it is booked out to me or there are any missing parts?'''

You must report to the Equipment Store at the earliest opportunity if you lose any equipment (or parts or accessories) or it becomes damaged or faulty while it is booked out to you.
You must not attempt to repair any equipment or to install any replacement parts or allow anyone else other than Equipment Store staff to do so.
You are '''solely responsible''' for the equipment from the point you collect it up to the point you return it to staff at the Equipment Store. If the equipment (in whole or part) is lost or damaged or is found to have any missing parts or accessories between the point that you collect it and return it then, at our absolute discretion, you may be banned from borrowing equipment in the future (see paragraph 18). You may also be required to pay us the cost that we reasonably incur on repairs or replacements. The amount will be assessed on a case by case basis and payment must be made within 14 days starting on the date that we notify you of the amount that you are required to pay.

'''What is the process for returning equipment?'''

Equipment must be returned on or before the return date and time which is specified at the time of booking. You are responsible for checking the return dates and times on your online booking account and for allowing sufficient time to queue and complete the check-in process before that return time has passed.
Except for fair wear and tear through normal use, you must ensure that the equipment is returned in the same condition it was in at the point of collection and with all accompanying batteries and other accessories with which it was borrowed:

Each kit must be returned with everything in its “kit list”.
Rechargeable batteries should be returned uncharged.
Equipment memory should be erased before any item with a data storage capability is returned. We are not responsible for preserving or retaining any data which remains following the return of such items.

If equipment is returned with damage or missing parts, then at our absolute discretion you may be banned from borrowing equipment in the future and/or be required to pay the costs that we reasonably incur in putting this right (see paragraphs 14 and 18).

The booking return time (or any extension to it which is permitted under paragraph 6.2) is '''the latest''' time the equipment should be returned. Equipment may be returned before this time during the opening hours of the Equipment Store (see paragraph 10).
Equipment must not left at the Equipment Store outside its opening hours (see paragraph 10).

'''What happens if I return the equipment late?'''

If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.

'''How are fines calculated and charged?'''

Fines will be calculated from the time the equipment was due to be returned until the time that the equipment is actually returned (see below).

'''Late returns'''

Fines for late return of equipment work are based on the value of the equipment (as shown in the online booking system) and how overdue it is.

* Our online booking system automatically issues fines for late return of equipment.
* There is an initial minimum fine of £1 per late item. The fine then increases at the rate of 0.001% of the value of each item for each minute it is late (starting at the time it was due to be returned and ending at the time it is actually returned).
* The maximum possible fine per minute is one pence.
* Fines do not increase outside Equipment Store opening hours.
* Fines are rounded up to the nearest whole pound.
* '''Please do not appeal to the Equipment Store Staff as they do not generate the fines'''. If you receive an email from us notifying you of a fine, you should log onto your account and check the amount.
*# '''Fines and payments process'''

* Once you have returned equipment, you have 14 days to pay us the fine in full. After this time, if there is still any part of the fine still unpaid, your account (and ability to borrow) will be suspended until the outstanding amount (including fines) has been settled in full.
* Any outstanding fines can be seen by logging into our online booking system.
* Fines must be paid online through our e-Shop. A receipt will be given which must be shown to Equipment Store staff as proof of payment.

'''For how long could I be banned from borrowing equipment?'''

In addition to, or instead of, applicable fines, we have the absolute discretion to impose bans on borrowing in the circumstances set out below. We have no responsibility if any ban causes you problems with completing assessments, course work, research, teaching or with participating in practical classes:

{| class="wikitable"
|-
! '''Description of event'''
! '''Length of ban'''
|-
! You are late collecting equipment on at least 3 occasions
| one week
|-
! The second occasion you return any equipment late
| one week
|-
! The third occasion you return any equipment late*
| one month
|-
! The fourth occasion you return any equipment late*
| 3 months
|-
! You return any equipment more than one week late
| 3 months
|-
! You fail to cancel bookings for equipment you no longer wish to borrow on at least 3 occasions
| 3 months
|-
! The fifth occasion you return any equipment late*
| Permanent
|-
! Your negligent, careless or reckless behaviour causes loss of or damage or faults to the equipment
| Permanent
|-
! Equipment is stolen and you had left it unattended without taking adequate security precautions
| At our absolute discretion but may be permanent
|-
! Any fines or other amounts that you owe us under this Policy remain unpaid after the due date for payment
| Until such time as all outstanding fines/amounts are paid in full
|}

'''*'''If you accumulate more than one ban, the bans will run consecutively and not concurrently.

'''What happens if fines or other amounts are not paid?'''

We will take action to recover fines and other amounts that you owe under this Policy. If payment is still not made, you may be banned from borrowing equipment until you have paid us all outstanding amounts in full and a hold may be placed on your account meaning that, if you are a student, you will be unable to attend a graduation ceremony until all fines and such amounts have been paid in full.

'''How do I appeal a fine or a ban on borrowing equipment?'''

If you wish to appeal against a sanction under this Policy because there are mitigating circumstances please complete an ''Appeals, Damage, Loss and Theft form'' (which is available from the Equipment Store) and return this to Equipment Store staff within 14 days. Appeals will only be considered valid where you provide details of mitigating circumstances. Appeals without mitigating circumstances will not be considered.
Valid appeals will be considered by the relevant Technical Manager – normally within 10 working days (Monday to Friday excluding public or bank holidays in England and University closure days).
If your appeal is successful the fine will be fully removed and, if applicable, the ban on borrowing lifted.
If your appeal is partially successful, the fine may be partially removed and a ban on borrowing may be lifted or the length of the ban may be reduced on condition that you pay all outstanding amounts within a specified period.
If your appeal is rejected and you request a review of our decision within 10 working days starting on the date you are notified about the outcome of your appeal, your appeal will be considered (normally within 10 working days starting on the date that we receive your request for a review) by a panel whose decision will be final. The panel will be made up of your personal tutor, an appropriate academic member of staff and a different Technical Manager.

'''Can I borrow equipment over the Summer?'''

The Equipment Store remains open for the majority of the Summer (trimester 3), but check the online borrowing system to see if equipment/ time you want to book is available and see paragraph 10 for our opening hours.
Fines for late return continue to apply to equipment that is borrowed over the Summer.

'''What happens if I do not comply with this Policy?'''

If you do not comply with this Policy, you may have to pay fines and/or we may ban you from borrowing equipment (see paragraphs 16 and 18). We have no responsibility if the ban on borrowing causes you problems with completing assessments, course work, research, teaching or with participating in practical classes.
If you are suspected of any serious misconduct in relation to any equipment that you borrow then, in addition to any fines and/or bans on future borrowing which are specified in this Policy, you may be referred for disciplinary action under the appropriate Disciplinary Procedure.

'''Does this policy apply if I borrow equipment from other Equipment Stores at the University?'''

No - other Equipment Stores have their own Policies and you should check with relevant staff before you borrow any equipment.

'''Does the borrowing of equipment constitute a regulated consumer hire agreement?'''

No there is no regulated consumer hire agreement under consumer credit legislation –in all cases each booking of equipment lasts no longer than 3 months and no fee is charged.

'''Can this Policy be changed?'''

We may review and update this Policy from time to time and each update will take effect for all bookings from the date it is issued. Each updated Policy will be published on our relevant web page without notice being given to you and you should check for any new version each time you book equipment.

'''Related Documentation'''

* Student Disciplinary Procedure
* Staff Disciplinary Procedure
* Personal Mitigating Circumstances Procedure
* ICT Acceptable Use Policy

Bookings and Loans Policy

2025-02-26T15:19:01Z

Andy:

This Policy sets out the terms and conditions which apply to students and staff of the School of Arts, Media & Creative Technology who book time in technical facilities or borrow specialist equipment from the New Adelphi Equipment Store.

==To whom does this policy apply?==

All students and staff who borrow equipment must comply with this Policy.

Additional requirements apply to students who are on placement which will be dealt with separately with each student.

By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

'''Who can borrow equipment?'''

You must:

be either:

registered as a current student with the University for a relevant A&M programme or module within a programme (as stated on our online booking system); or
a current member of staff in the School of A&M.

(''Note: If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager''); and

NOT be banned from borrowing equipment under this Policy;
NOT have had your access to University facilities and services temporarily suspended pending action being taken against you under the applicable Disciplinary Procedure; and
NOT be on a break from your studies or employment.

You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within A&M).
You are responsible for all borrowing of equipment that is made using your student or staff ID.
Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.

'''What equipment can be borrowed?'''

Our online booking system shows the equipment and associated accessories for which you have completed induction training and which is available for you to borrow. Certain equipment is prioritised for use by programmes with specific module requirements and please check our online booking system for further details.
All equipment is subject to availability and we cannot guarantee that any particular item that you want to borrow will be available to borrow at the time and for the period that you want it.

'''Do I have to pay a fee to borrow equipment?'''

No – we do not charge any fee for borrowing equipment.

'''For how long can equipment be borrowed?'''

There is a 3-day standard loan period for all equipment.
Any extension to the standard loan period must be approved in advance by Equipment Store staff under the process set out below. Any equipment that is not returned before the end of the applicable loan period will incur fines (see paragraph 16). Repeated late return of equipment may also result in you being banned from borrowing equipment (see paragraph 18).
If, due to the specific nature of your course work, research or teaching, an extended loan period is required, you should first check if the equipment is available for the extended period (using the scheduling chart on our online booking system). If the equipment is available, you must then obtain permission from Equipment Store staff. Equipment Store staff will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period.
Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.
Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.
You must continue to comply fully with the terms of this Policy during any extension to your loan period.
Where you:

miss, or are aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or
are aware that you will not be able to return borrowed equipment in time for the return deadline;

you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk]. If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.

'''What is the process if I want to borrow equipment?'''

All equipment must be booked via our online booking system. No bookings will be taken over the phone or by email.
You must complete the relevant skills or induction training session before you book and collect equipment and our online booking system records once skills or induction training has been completed.
If required by your course or module, a relevant risk assessment must be completed and approved by academic staff before equipment can be collected.
You must at all times comply with the Health and Safety legislation that is applicable to the location where equipment will be used. Details of all safety documents can be found at http://www.hr.salford.ac.uk/safety/
We may need to restrict the availability of items for the purpose of repairs and maintenance. It may not be possible to provide advanced warning of such restrictions and we reserve the right to cancel or amend bookings where necessary maintenance or repairs have an unavoidable impact on the borrowing of equipment.
Staff are responsible for booking the equipment that they require for taught sessions in advance. Where multiple items are required, it is recommended that such bookings are made a '''minimum of 3 weeks in advance'''. Availability cannot be guaranteed.

'''How do I cancel bookings for equipment that I no longer need?'''

Bookings for any equipment that you have made, but which are no longer required, must be cancelled via our online booking system in advance of the start of the loan period, thereby releasing the equipment for other students or staff to book. Failure to cancel bookings which are no longer needed may result in a ban on future borrowing (see paragraph 18).

'''Do I have to pay a deposit?'''

Our online booking system indicates for which equipment a deposit is required and the amount you have to pay. Deposits are fully refundable when equipment is returned in the required condition (see paragraph 15.2) unless you owe us any amounts under this Policy in which case we may use the deposit in or towards payment of such amounts.

'''What is the process for collecting equipment?'''

You must collect the equipment from the Equipment Store at New Adelphi during its opening hours (see below) at the time that you selected at the point of booking. The booking will be automatically cancelled if the equipment is not collected at this collection time.
Under no circumstances can equipment be borrowed or returned outside the opening hours (see below).
You must present your valid Student or Staff ID card (and any other necessary documentation applicable to your booking) to collect booked equipment from the Equipment Store.
The equipment is loaned on an “as is” basis:

At the point of collection you should check that the equipment is free from damage or faults, that it contains all applicable batteries and other accessories and that there is nothing missing. Kits will be provided with a “kit list” detailing the contents.
If equipment is found to be damaged or faulty or to have anything missing on such inspection, our only responsibility is to try to find you a replacement if one is available.
If any equipment is returned with any missing part or accessory, you will be responsible for the replacement costs that we reasonably incur (see paragraph 14).

Opening hours:

Trimesters 1 and 2

Monday to Friday 8.30am – 6.30pm (excluding public and bank holidays in England and University closure days)

Trimester 3 (Summer)

Monday to Friday – 9.30am – 4.30pm (but closed 12.30pm – 1.30pm (excluding public and bank holidays in England and University closure days)

'''Are there any restrictions on using the equipment?'''

The equipment remains at all times the property of the University and you must neither sell nor dispose of it.
We may limit the number of items that students and staff can borrow during any week (see our online booking system for more details).
Battery-powered equipment will be provided with the appropriate charged cells or packs. During the loan period these items must only be changed for those of the same type or rating.
Equipment must only be used in connection with your assessed course work, research or teaching, or as part of a scheduled class. Equipment must not be used for any other purpose or for commercial or financial gain or for personal use.
You must not use the equipment in any way that breaches any University guidelines, policies (including, amongst others, the ICT Acceptable Use Policy) and regulations or that brings the University into disrepute.
You must use the equipment responsibly and in accordance with applicable operating instructions which are provided or made available to you.
The equipment must not be altered or defaced and you must not attempt to repair any damage or fault, or to install any missing part, or allow anyone else to do so.
You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within the School of A&M).

'''Can equipment be taken off campus?'''

If you are a student you can take equipment off campus, but only for the purpose of completing your assessed course work, research or teaching or other activities that support your academic studies.
Additional requirements apply where you are a student on placement which will be dealt with separately.
If you are a member of staff, you can take equipment off campus, but only for teaching or other activities connected with your role.
If you do take equipment off campus, you must never leave it unattended unless it has been safely and securely stored.

'''What happens if the equipment is stolen while it is booked out to me?'''

You must at all times take good care of the equipment and keep it safely and securely stored when left unattended. If equipment is to be used as part of an unattended temporary installation or display, security arrangements must be approved by the relevant Technical Manager before you make a booking.
You must report any theft of the equipment to the local Police at the earliest opportunity and obtain a crime reference number.
You must also inform staff in the Equipment Store at the earliest opportunity, and not later than the scheduled return time, providing them with the crime reference number. You will be required to complete and sign an incident report form. This may be partially completed by Equipment Store staff using the information you have previously provided, but must be signed by you for confirmation of accuracy.
Under no circumstances should you endanger yourself or others by attempting to prevent the theft of borrowed equipment. Your personal safety is paramount.
If equipment is stolen and we find that you had not taken proper care of it, then at our absolute direction you may be banned from borrowing equipment in the future (see paragraph 18) and/or be required to pay us the full amount that we reasonably incur in replacing the equipment on a like for like basis. Payment is due within 14 days starting on the date that we notify you of the amount you are required to pay.

'''What happens if I lose the equipment or it becomes damaged while it is booked out to me or there are any missing parts?'''

You must report to the Equipment Store at the earliest opportunity if you lose any equipment (or parts or accessories) or it becomes damaged or faulty while it is booked out to you.
You must not attempt to repair any equipment or to install any replacement parts or allow anyone else other than Equipment Store staff to do so.
You are '''solely responsible''' for the equipment from the point you collect it up to the point you return it to staff at the Equipment Store. If the equipment (in whole or part) is lost or damaged or is found to have any missing parts or accessories between the point that you collect it and return it then, at our absolute discretion, you may be banned from borrowing equipment in the future (see paragraph 18). You may also be required to pay us the cost that we reasonably incur on repairs or replacements. The amount will be assessed on a case by case basis and payment must be made within 14 days starting on the date that we notify you of the amount that you are required to pay.

'''What is the process for returning equipment?'''

Equipment must be returned on or before the return date and time which is specified at the time of booking. You are responsible for checking the return dates and times on your online booking account and for allowing sufficient time to queue and complete the check-in process before that return time has passed.
Except for fair wear and tear through normal use, you must ensure that the equipment is returned in the same condition it was in at the point of collection and with all accompanying batteries and other accessories with which it was borrowed:

Each kit must be returned with everything in its “kit list”.
Rechargeable batteries should be returned uncharged.
Equipment memory should be erased before any item with a data storage capability is returned. We are not responsible for preserving or retaining any data which remains following the return of such items.

If equipment is returned with damage or missing parts, then at our absolute discretion you may be banned from borrowing equipment in the future and/or be required to pay the costs that we reasonably incur in putting this right (see paragraphs 14 and 18).

The booking return time (or any extension to it which is permitted under paragraph 6.2) is '''the latest''' time the equipment should be returned. Equipment may be returned before this time during the opening hours of the Equipment Store (see paragraph 10).
Equipment must not left at the Equipment Store outside its opening hours (see paragraph 10).

'''What happens if I return the equipment late?'''

If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.

'''How are fines calculated and charged?'''

Fines will be calculated from the time the equipment was due to be returned until the time that the equipment is actually returned (see below).

'''Late returns'''

Fines for late return of equipment work are based on the value of the equipment (as shown in the online booking system) and how overdue it is.

* Our online booking system automatically issues fines for late return of equipment.
* There is an initial minimum fine of £1 per late item. The fine then increases at the rate of 0.001% of the value of each item for each minute it is late (starting at the time it was due to be returned and ending at the time it is actually returned).
* The maximum possible fine per minute is one pence.
* Fines do not increase outside Equipment Store opening hours.
* Fines are rounded up to the nearest whole pound.
* '''Please do not appeal to the Equipment Store Staff as they do not generate the fines'''. If you receive an email from us notifying you of a fine, you should log onto your account and check the amount.
*# '''Fines and payments process'''

* Once you have returned equipment, you have 14 days to pay us the fine in full. After this time, if there is still any part of the fine still unpaid, your account (and ability to borrow) will be suspended until the outstanding amount (including fines) has been settled in full.
* Any outstanding fines can be seen by logging into our online booking system.
* Fines must be paid online through our e-Shop. A receipt will be given which must be shown to Equipment Store staff as proof of payment.

'''For how long could I be banned from borrowing equipment?'''

In addition to, or instead of, applicable fines, we have the absolute discretion to impose bans on borrowing in the circumstances set out below. We have no responsibility if any ban causes you problems with completing assessments, course work, research, teaching or with participating in practical classes:

{| class="wikitable"
|-
! '''Description of event'''
! '''Length of ban'''
|-
! You are late collecting equipment on at least 3 occasions
| one week
|-
! The second occasion you return any equipment late
| one week
|-
! The third occasion you return any equipment late*
| one month
|-
! The fourth occasion you return any equipment late*
| 3 months
|-
! You return any equipment more than one week late
| 3 months
|-
! You fail to cancel bookings for equipment you no longer wish to borrow on at least 3 occasions
| 3 months
|-
! The fifth occasion you return any equipment late*
| Permanent
|-
! Your negligent, careless or reckless behaviour causes loss of or damage or faults to the equipment
| Permanent
|-
! Equipment is stolen and you had left it unattended without taking adequate security precautions
| At our absolute discretion but may be permanent
|-
! Any fines or other amounts that you owe us under this Policy remain unpaid after the due date for payment
| Until such time as all outstanding fines/amounts are paid in full
|}

'''*'''If you accumulate more than one ban, the bans will run consecutively and not concurrently.

'''What happens if fines or other amounts are not paid?'''

We will take action to recover fines and other amounts that you owe under this Policy. If payment is still not made, you may be banned from borrowing equipment until you have paid us all outstanding amounts in full and a hold may be placed on your account meaning that, if you are a student, you will be unable to attend a graduation ceremony until all fines and such amounts have been paid in full.

'''How do I appeal a fine or a ban on borrowing equipment?'''

If you wish to appeal against a sanction under this Policy because there are mitigating circumstances please complete an ''Appeals, Damage, Loss and Theft form'' (which is available from the Equipment Store) and return this to Equipment Store staff within 14 days. Appeals will only be considered valid where you provide details of mitigating circumstances. Appeals without mitigating circumstances will not be considered.
Valid appeals will be considered by the relevant Technical Manager – normally within 10 working days (Monday to Friday excluding public or bank holidays in England and University closure days).
If your appeal is successful the fine will be fully removed and, if applicable, the ban on borrowing lifted.
If your appeal is partially successful, the fine may be partially removed and a ban on borrowing may be lifted or the length of the ban may be reduced on condition that you pay all outstanding amounts within a specified period.
If your appeal is rejected and you request a review of our decision within 10 working days starting on the date you are notified about the outcome of your appeal, your appeal will be considered (normally within 10 working days starting on the date that we receive your request for a review) by a panel whose decision will be final. The panel will be made up of your personal tutor, an appropriate academic member of staff and a different Technical Manager.

'''Can I borrow equipment over the Summer?'''

The Equipment Store remains open for the majority of the Summer (trimester 3), but check the online borrowing system to see if equipment/ time you want to book is available and see paragraph 10 for our opening hours.
Fines for late return continue to apply to equipment that is borrowed over the Summer.

'''What happens if I do not comply with this Policy?'''

If you do not comply with this Policy, you may have to pay fines and/or we may ban you from borrowing equipment (see paragraphs 16 and 18). We have no responsibility if the ban on borrowing causes you problems with completing assessments, course work, research, teaching or with participating in practical classes.
If you are suspected of any serious misconduct in relation to any equipment that you borrow then, in addition to any fines and/or bans on future borrowing which are specified in this Policy, you may be referred for disciplinary action under the appropriate Disciplinary Procedure.

'''Does this policy apply if I borrow equipment from other Equipment Stores at the University?'''

No - other Equipment Stores have their own Policies and you should check with relevant staff before you borrow any equipment.

'''Does the borrowing of equipment constitute a regulated consumer hire agreement?'''

No there is no regulated consumer hire agreement under consumer credit legislation –in all cases each booking of equipment lasts no longer than 3 months and no fee is charged.

'''Can this Policy be changed?'''

We may review and update this Policy from time to time and each update will take effect for all bookings from the date it is issued. Each updated Policy will be published on our relevant web page without notice being given to you and you should check for any new version each time you book equipment.

'''Related Documentation'''

* Student Disciplinary Procedure
* Staff Disciplinary Procedure
* Personal Mitigating Circumstances Procedure
* ICT Acceptable Use Policy

Terms and Conditions

2025-02-26T15:17:07Z

Andy: Andy moved page Terms and Conditions to Bookings and Loans Policy: Properly describes the policy.

#REDIRECT [[Bookings and Loans Policy]]

Bookings and Loans Policy

2025-02-26T15:17:07Z

Andy: Andy moved page Terms and Conditions to Bookings and Loans Policy: Properly describes the policy.

== New Adelphi Equipment Loans Policy ==

# '''What is the purpose of this Policy?'''

This Policy sets out the terms and conditions which apply to students and staff of the School of Arts & Media (A&M) who borrow specialist equipment from our New Adelphi Specialist Equipment Store (Equipment Store).

'''Who does this Policy apply to?'''

All students and staff who borrow equipment must comply with this Policy.

Additional requirements apply to students who are on placement which will be dealt with separately with each student.

By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

'''Who can borrow equipment?'''

You must:

be either:

registered as a current student with the University for a relevant A&M programme or module within a programme (as stated on our online booking system); or
a current member of staff in the School of A&M.

(''Note: If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager''); and

NOT be banned from borrowing equipment under this Policy;
NOT have had your access to University facilities and services temporarily suspended pending action being taken against you under the applicable Disciplinary Procedure; and
NOT be on a break from your studies or employment.

You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within A&M).
You are responsible for all borrowing of equipment that is made using your student or staff ID.
Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.

'''What equipment can be borrowed?'''

Our online booking system shows the equipment and associated accessories for which you have completed induction training and which is available for you to borrow. Certain equipment is prioritised for use by programmes with specific module requirements and please check our online booking system for further details.
All equipment is subject to availability and we cannot guarantee that any particular item that you want to borrow will be available to borrow at the time and for the period that you want it.

'''Do I have to pay a fee to borrow equipment?'''

No – we do not charge any fee for borrowing equipment.

'''For how long can equipment be borrowed?'''

There is a 3-day standard loan period for all equipment.
Any extension to the standard loan period must be approved in advance by Equipment Store staff under the process set out below. Any equipment that is not returned before the end of the applicable loan period will incur fines (see paragraph 16). Repeated late return of equipment may also result in you being banned from borrowing equipment (see paragraph 18).
If, due to the specific nature of your course work, research or teaching, an extended loan period is required, you should first check if the equipment is available for the extended period (using the scheduling chart on our online booking system). If the equipment is available, you must then obtain permission from Equipment Store staff. Equipment Store staff will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period.
Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.
Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.
You must continue to comply fully with the terms of this Policy during any extension to your loan period.
Where you:

miss, or are aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or
are aware that you will not be able to return borrowed equipment in time for the return deadline;

you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk]. If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.

'''What is the process if I want to borrow equipment?'''

All equipment must be booked via our online booking system. No bookings will be taken over the phone or by email.
You must complete the relevant skills or induction training session before you book and collect equipment and our online booking system records once skills or induction training has been completed.
If required by your course or module, a relevant risk assessment must be completed and approved by academic staff before equipment can be collected.
You must at all times comply with the Health and Safety legislation that is applicable to the location where equipment will be used. Details of all safety documents can be found at http://www.hr.salford.ac.uk/safety/
We may need to restrict the availability of items for the purpose of repairs and maintenance. It may not be possible to provide advanced warning of such restrictions and we reserve the right to cancel or amend bookings where necessary maintenance or repairs have an unavoidable impact on the borrowing of equipment.
Staff are responsible for booking the equipment that they require for taught sessions in advance. Where multiple items are required, it is recommended that such bookings are made a '''minimum of 3 weeks in advance'''. Availability cannot be guaranteed.

'''How do I cancel bookings for equipment that I no longer need?'''

Bookings for any equipment that you have made, but which are no longer required, must be cancelled via our online booking system in advance of the start of the loan period, thereby releasing the equipment for other students or staff to book. Failure to cancel bookings which are no longer needed may result in a ban on future borrowing (see paragraph 18).

'''Do I have to pay a deposit?'''

Our online booking system indicates for which equipment a deposit is required and the amount you have to pay. Deposits are fully refundable when equipment is returned in the required condition (see paragraph 15.2) unless you owe us any amounts under this Policy in which case we may use the deposit in or towards payment of such amounts.

'''What is the process for collecting equipment?'''

You must collect the equipment from the Equipment Store at New Adelphi during its opening hours (see below) at the time that you selected at the point of booking. The booking will be automatically cancelled if the equipment is not collected at this collection time.
Under no circumstances can equipment be borrowed or returned outside the opening hours (see below).
You must present your valid Student or Staff ID card (and any other necessary documentation applicable to your booking) to collect booked equipment from the Equipment Store.
The equipment is loaned on an “as is” basis:

At the point of collection you should check that the equipment is free from damage or faults, that it contains all applicable batteries and other accessories and that there is nothing missing. Kits will be provided with a “kit list” detailing the contents.
If equipment is found to be damaged or faulty or to have anything missing on such inspection, our only responsibility is to try to find you a replacement if one is available.
If any equipment is returned with any missing part or accessory, you will be responsible for the replacement costs that we reasonably incur (see paragraph 14).

Opening hours:

Trimesters 1 and 2

Monday to Friday 8.30am – 6.30pm (excluding public and bank holidays in England and University closure days)

Trimester 3 (Summer)

Monday to Friday – 9.30am – 4.30pm (but closed 12.30pm – 1.30pm (excluding public and bank holidays in England and University closure days)

'''Are there any restrictions on using the equipment?'''

The equipment remains at all times the property of the University and you must neither sell nor dispose of it.
We may limit the number of items that students and staff can borrow during any week (see our online booking system for more details).
Battery-powered equipment will be provided with the appropriate charged cells or packs. During the loan period these items must only be changed for those of the same type or rating.
Equipment must only be used in connection with your assessed course work, research or teaching, or as part of a scheduled class. Equipment must not be used for any other purpose or for commercial or financial gain or for personal use.
You must not use the equipment in any way that breaches any University guidelines, policies (including, amongst others, the ICT Acceptable Use Policy) and regulations or that brings the University into disrepute.
You must use the equipment responsibly and in accordance with applicable operating instructions which are provided or made available to you.
The equipment must not be altered or defaced and you must not attempt to repair any damage or fault, or to install any missing part, or allow anyone else to do so.
You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within the School of A&M).

'''Can equipment be taken off campus?'''

If you are a student you can take equipment off campus, but only for the purpose of completing your assessed course work, research or teaching or other activities that support your academic studies.
Additional requirements apply where you are a student on placement which will be dealt with separately.
If you are a member of staff, you can take equipment off campus, but only for teaching or other activities connected with your role.
If you do take equipment off campus, you must never leave it unattended unless it has been safely and securely stored.

'''What happens if the equipment is stolen while it is booked out to me?'''

You must at all times take good care of the equipment and keep it safely and securely stored when left unattended. If equipment is to be used as part of an unattended temporary installation or display, security arrangements must be approved by the relevant Technical Manager before you make a booking.
You must report any theft of the equipment to the local Police at the earliest opportunity and obtain a crime reference number.
You must also inform staff in the Equipment Store at the earliest opportunity, and not later than the scheduled return time, providing them with the crime reference number. You will be required to complete and sign an incident report form. This may be partially completed by Equipment Store staff using the information you have previously provided, but must be signed by you for confirmation of accuracy.
Under no circumstances should you endanger yourself or others by attempting to prevent the theft of borrowed equipment. Your personal safety is paramount.
If equipment is stolen and we find that you had not taken proper care of it, then at our absolute direction you may be banned from borrowing equipment in the future (see paragraph 18) and/or be required to pay us the full amount that we reasonably incur in replacing the equipment on a like for like basis. Payment is due within 14 days starting on the date that we notify you of the amount you are required to pay.

'''What happens if I lose the equipment or it becomes damaged while it is booked out to me or there are any missing parts?'''

You must report to the Equipment Store at the earliest opportunity if you lose any equipment (or parts or accessories) or it becomes damaged or faulty while it is booked out to you.
You must not attempt to repair any equipment or to install any replacement parts or allow anyone else other than Equipment Store staff to do so.
You are '''solely responsible''' for the equipment from the point you collect it up to the point you return it to staff at the Equipment Store. If the equipment (in whole or part) is lost or damaged or is found to have any missing parts or accessories between the point that you collect it and return it then, at our absolute discretion, you may be banned from borrowing equipment in the future (see paragraph 18). You may also be required to pay us the cost that we reasonably incur on repairs or replacements. The amount will be assessed on a case by case basis and payment must be made within 14 days starting on the date that we notify you of the amount that you are required to pay.

'''What is the process for returning equipment?'''

Equipment must be returned on or before the return date and time which is specified at the time of booking. You are responsible for checking the return dates and times on your online booking account and for allowing sufficient time to queue and complete the check-in process before that return time has passed.
Except for fair wear and tear through normal use, you must ensure that the equipment is returned in the same condition it was in at the point of collection and with all accompanying batteries and other accessories with which it was borrowed:

Each kit must be returned with everything in its “kit list”.
Rechargeable batteries should be returned uncharged.
Equipment memory should be erased before any item with a data storage capability is returned. We are not responsible for preserving or retaining any data which remains following the return of such items.

If equipment is returned with damage or missing parts, then at our absolute discretion you may be banned from borrowing equipment in the future and/or be required to pay the costs that we reasonably incur in putting this right (see paragraphs 14 and 18).

The booking return time (or any extension to it which is permitted under paragraph 6.2) is '''the latest''' time the equipment should be returned. Equipment may be returned before this time during the opening hours of the Equipment Store (see paragraph 10).
Equipment must not left at the Equipment Store outside its opening hours (see paragraph 10).

'''What happens if I return the equipment late?'''

If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.

'''How are fines calculated and charged?'''

Fines will be calculated from the time the equipment was due to be returned until the time that the equipment is actually returned (see below).

'''Late returns'''

Fines for late return of equipment work are based on the value of the equipment (as shown in the online booking system) and how overdue it is.

* Our online booking system automatically issues fines for late return of equipment.
* There is an initial minimum fine of £1 per late item. The fine then increases at the rate of 0.001% of the value of each item for each minute it is late (starting at the time it was due to be returned and ending at the time it is actually returned).
* The maximum possible fine per minute is one pence.
* Fines do not increase outside Equipment Store opening hours.
* Fines are rounded up to the nearest whole pound.
* '''Please do not appeal to the Equipment Store Staff as they do not generate the fines'''. If you receive an email from us notifying you of a fine, you should log onto your account and check the amount.
*# '''Fines and payments process'''

* Once you have returned equipment, you have 14 days to pay us the fine in full. After this time, if there is still any part of the fine still unpaid, your account (and ability to borrow) will be suspended until the outstanding amount (including fines) has been settled in full.
* Any outstanding fines can be seen by logging into our online booking system.
* Fines must be paid online through our e-Shop. A receipt will be given which must be shown to Equipment Store staff as proof of payment.

'''For how long could I be banned from borrowing equipment?'''

In addition to, or instead of, applicable fines, we have the absolute discretion to impose bans on borrowing in the circumstances set out below. We have no responsibility if any ban causes you problems with completing assessments, course work, research, teaching or with participating in practical classes:

{| class="wikitable"
|-
! '''Description of event'''
! '''Length of ban'''
|-
! You are late collecting equipment on at least 3 occasions
| one week
|-
! The second occasion you return any equipment late
| one week
|-
! The third occasion you return any equipment late*
| one month
|-
! The fourth occasion you return any equipment late*
| 3 months
|-
! You return any equipment more than one week late
| 3 months
|-
! You fail to cancel bookings for equipment you no longer wish to borrow on at least 3 occasions
| 3 months
|-
! The fifth occasion you return any equipment late*
| Permanent
|-
! Your negligent, careless or reckless behaviour causes loss of or damage or faults to the equipment
| Permanent
|-
! Equipment is stolen and you had left it unattended without taking adequate security precautions
| At our absolute discretion but may be permanent
|-
! Any fines or other amounts that you owe us under this Policy remain unpaid after the due date for payment
| Until such time as all outstanding fines/amounts are paid in full
|}

'''*'''If you accumulate more than one ban, the bans will run consecutively and not concurrently.

'''What happens if fines or other amounts are not paid?'''

We will take action to recover fines and other amounts that you owe under this Policy. If payment is still not made, you may be banned from borrowing equipment until you have paid us all outstanding amounts in full and a hold may be placed on your account meaning that, if you are a student, you will be unable to attend a graduation ceremony until all fines and such amounts have been paid in full.

'''How do I appeal a fine or a ban on borrowing equipment?'''

If you wish to appeal against a sanction under this Policy because there are mitigating circumstances please complete an ''Appeals, Damage, Loss and Theft form'' (which is available from the Equipment Store) and return this to Equipment Store staff within 14 days. Appeals will only be considered valid where you provide details of mitigating circumstances. Appeals without mitigating circumstances will not be considered.
Valid appeals will be considered by the relevant Technical Manager – normally within 10 working days (Monday to Friday excluding public or bank holidays in England and University closure days).
If your appeal is successful the fine will be fully removed and, if applicable, the ban on borrowing lifted.
If your appeal is partially successful, the fine may be partially removed and a ban on borrowing may be lifted or the length of the ban may be reduced on condition that you pay all outstanding amounts within a specified period.
If your appeal is rejected and you request a review of our decision within 10 working days starting on the date you are notified about the outcome of your appeal, your appeal will be considered (normally within 10 working days starting on the date that we receive your request for a review) by a panel whose decision will be final. The panel will be made up of your personal tutor, an appropriate academic member of staff and a different Technical Manager.

'''Can I borrow equipment over the Summer?'''

The Equipment Store remains open for the majority of the Summer (trimester 3), but check the online borrowing system to see if equipment/ time you want to book is available and see paragraph 10 for our opening hours.
Fines for late return continue to apply to equipment that is borrowed over the Summer.

'''What happens if I do not comply with this Policy?'''

If you do not comply with this Policy, you may have to pay fines and/or we may ban you from borrowing equipment (see paragraphs 16 and 18). We have no responsibility if the ban on borrowing causes you problems with completing assessments, course work, research, teaching or with participating in practical classes.
If you are suspected of any serious misconduct in relation to any equipment that you borrow then, in addition to any fines and/or bans on future borrowing which are specified in this Policy, you may be referred for disciplinary action under the appropriate Disciplinary Procedure.

'''Does this policy apply if I borrow equipment from other Equipment Stores at the University?'''

No - other Equipment Stores have their own Policies and you should check with relevant staff before you borrow any equipment.

'''Does the borrowing of equipment constitute a regulated consumer hire agreement?'''

No there is no regulated consumer hire agreement under consumer credit legislation –in all cases each booking of equipment lasts no longer than 3 months and no fee is charged.

'''Can this Policy be changed?'''

We may review and update this Policy from time to time and each update will take effect for all bookings from the date it is issued. Each updated Policy will be published on our relevant web page without notice being given to you and you should check for any new version each time you book equipment.

'''Related Documentation'''

* Student Disciplinary Procedure
* Staff Disciplinary Procedure
* Personal Mitigating Circumstances Procedure
* ICT Acceptable Use Policy

Bookings and Loans Policy

2025-02-25T11:14:03Z

Andy: Removed old attributions

Bookings and Loans Policy

2025-02-25T11:12:24Z

Andy: Removed document control table

'''New Adelphi Equipment Loans Policy'''

'''Effective from: 30th October 2019'''

'''Version Number: 3'''

'''Author: Andrew Davison & Lindsay Harris'''

'''
'''

# '''What is the purpose of this Policy?'''

This Policy sets out the terms and conditions which apply to students and staff of the School of Arts & Media (A&M) who borrow specialist equipment from our New Adelphi Specialist Equipment Store (Equipment Store).

'''Who does this Policy apply to?'''

All students and staff who borrow equipment must comply with this Policy.

Additional requirements apply to students who are on placement which will be dealt with separately with each student.

By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

'''Who can borrow equipment?'''

You must:

be either:

registered as a current student with the University for a relevant A&M programme or module within a programme (as stated on our online booking system); or
a current member of staff in the School of A&M.

(''Note: If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager''); and

NOT be banned from borrowing equipment under this Policy;
NOT have had your access to University facilities and services temporarily suspended pending action being taken against you under the applicable Disciplinary Procedure; and
NOT be on a break from your studies or employment.

You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within A&M).
You are responsible for all borrowing of equipment that is made using your student or staff ID.
Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.

'''What equipment can be borrowed?'''

Our online booking system shows the equipment and associated accessories for which you have completed induction training and which is available for you to borrow. Certain equipment is prioritised for use by programmes with specific module requirements and please check our online booking system for further details.
All equipment is subject to availability and we cannot guarantee that any particular item that you want to borrow will be available to borrow at the time and for the period that you want it.

'''Do I have to pay a fee to borrow equipment?'''

No – we do not charge any fee for borrowing equipment.

'''For how long can equipment be borrowed?'''

There is a 3-day standard loan period for all equipment.
Any extension to the standard loan period must be approved in advance by Equipment Store staff under the process set out below. Any equipment that is not returned before the end of the applicable loan period will incur fines (see paragraph 16). Repeated late return of equipment may also result in you being banned from borrowing equipment (see paragraph 18).
If, due to the specific nature of your course work, research or teaching, an extended loan period is required, you should first check if the equipment is available for the extended period (using the scheduling chart on our online booking system). If the equipment is available, you must then obtain permission from Equipment Store staff. Equipment Store staff will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period.
Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.
Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.
You must continue to comply fully with the terms of this Policy during any extension to your loan period.
Where you:

miss, or are aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or
are aware that you will not be able to return borrowed equipment in time for the return deadline;

you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk]. If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.

'''What is the process if I want to borrow equipment?'''

All equipment must be booked via our online booking system. No bookings will be taken over the phone or by email.
You must complete the relevant skills or induction training session before you book and collect equipment and our online booking system records once skills or induction training has been completed.
If required by your course or module, a relevant risk assessment must be completed and approved by academic staff before equipment can be collected.
You must at all times comply with the Health and Safety legislation that is applicable to the location where equipment will be used. Details of all safety documents can be found at http://www.hr.salford.ac.uk/safety/
We may need to restrict the availability of items for the purpose of repairs and maintenance. It may not be possible to provide advanced warning of such restrictions and we reserve the right to cancel or amend bookings where necessary maintenance or repairs have an unavoidable impact on the borrowing of equipment.
Staff are responsible for booking the equipment that they require for taught sessions in advance. Where multiple items are required, it is recommended that such bookings are made a '''minimum of 3 weeks in advance'''. Availability cannot be guaranteed.

'''How do I cancel bookings for equipment that I no longer need?'''

Bookings for any equipment that you have made, but which are no longer required, must be cancelled via our online booking system in advance of the start of the loan period, thereby releasing the equipment for other students or staff to book. Failure to cancel bookings which are no longer needed may result in a ban on future borrowing (see paragraph 18).

'''Do I have to pay a deposit?'''

Our online booking system indicates for which equipment a deposit is required and the amount you have to pay. Deposits are fully refundable when equipment is returned in the required condition (see paragraph 15.2) unless you owe us any amounts under this Policy in which case we may use the deposit in or towards payment of such amounts.

'''What is the process for collecting equipment?'''

You must collect the equipment from the Equipment Store at New Adelphi during its opening hours (see below) at the time that you selected at the point of booking. The booking will be automatically cancelled if the equipment is not collected at this collection time.
Under no circumstances can equipment be borrowed or returned outside the opening hours (see below).
You must present your valid Student or Staff ID card (and any other necessary documentation applicable to your booking) to collect booked equipment from the Equipment Store.
The equipment is loaned on an “as is” basis:

At the point of collection you should check that the equipment is free from damage or faults, that it contains all applicable batteries and other accessories and that there is nothing missing. Kits will be provided with a “kit list” detailing the contents.
If equipment is found to be damaged or faulty or to have anything missing on such inspection, our only responsibility is to try to find you a replacement if one is available.
If any equipment is returned with any missing part or accessory, you will be responsible for the replacement costs that we reasonably incur (see paragraph 14).

Opening hours:

Trimesters 1 and 2

Monday to Friday 8.30am – 6.30pm (excluding public and bank holidays in England and University closure days)

Trimester 3 (Summer)

Monday to Friday – 9.30am – 4.30pm (but closed 12.30pm – 1.30pm (excluding public and bank holidays in England and University closure days)

'''Are there any restrictions on using the equipment?'''

The equipment remains at all times the property of the University and you must neither sell nor dispose of it.
We may limit the number of items that students and staff can borrow during any week (see our online booking system for more details).
Battery-powered equipment will be provided with the appropriate charged cells or packs. During the loan period these items must only be changed for those of the same type or rating.
Equipment must only be used in connection with your assessed course work, research or teaching, or as part of a scheduled class. Equipment must not be used for any other purpose or for commercial or financial gain or for personal use.
You must not use the equipment in any way that breaches any University guidelines, policies (including, amongst others, the ICT Acceptable Use Policy) and regulations or that brings the University into disrepute.
You must use the equipment responsibly and in accordance with applicable operating instructions which are provided or made available to you.
The equipment must not be altered or defaced and you must not attempt to repair any damage or fault, or to install any missing part, or allow anyone else to do so.
You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within the School of A&M).

'''Can equipment be taken off campus?'''

If you are a student you can take equipment off campus, but only for the purpose of completing your assessed course work, research or teaching or other activities that support your academic studies.
Additional requirements apply where you are a student on placement which will be dealt with separately.
If you are a member of staff, you can take equipment off campus, but only for teaching or other activities connected with your role.
If you do take equipment off campus, you must never leave it unattended unless it has been safely and securely stored.

'''What happens if the equipment is stolen while it is booked out to me?'''

You must at all times take good care of the equipment and keep it safely and securely stored when left unattended. If equipment is to be used as part of an unattended temporary installation or display, security arrangements must be approved by the relevant Technical Manager before you make a booking.
You must report any theft of the equipment to the local Police at the earliest opportunity and obtain a crime reference number.
You must also inform staff in the Equipment Store at the earliest opportunity, and not later than the scheduled return time, providing them with the crime reference number. You will be required to complete and sign an incident report form. This may be partially completed by Equipment Store staff using the information you have previously provided, but must be signed by you for confirmation of accuracy.
Under no circumstances should you endanger yourself or others by attempting to prevent the theft of borrowed equipment. Your personal safety is paramount.
If equipment is stolen and we find that you had not taken proper care of it, then at our absolute direction you may be banned from borrowing equipment in the future (see paragraph 18) and/or be required to pay us the full amount that we reasonably incur in replacing the equipment on a like for like basis. Payment is due within 14 days starting on the date that we notify you of the amount you are required to pay.

'''What happens if I lose the equipment or it becomes damaged while it is booked out to me or there are any missing parts?'''

You must report to the Equipment Store at the earliest opportunity if you lose any equipment (or parts or accessories) or it becomes damaged or faulty while it is booked out to you.
You must not attempt to repair any equipment or to install any replacement parts or allow anyone else other than Equipment Store staff to do so.
You are '''solely responsible''' for the equipment from the point you collect it up to the point you return it to staff at the Equipment Store. If the equipment (in whole or part) is lost or damaged or is found to have any missing parts or accessories between the point that you collect it and return it then, at our absolute discretion, you may be banned from borrowing equipment in the future (see paragraph 18). You may also be required to pay us the cost that we reasonably incur on repairs or replacements. The amount will be assessed on a case by case basis and payment must be made within 14 days starting on the date that we notify you of the amount that you are required to pay.

'''What is the process for returning equipment?'''

Equipment must be returned on or before the return date and time which is specified at the time of booking. You are responsible for checking the return dates and times on your online booking account and for allowing sufficient time to queue and complete the check-in process before that return time has passed.
Except for fair wear and tear through normal use, you must ensure that the equipment is returned in the same condition it was in at the point of collection and with all accompanying batteries and other accessories with which it was borrowed:

Each kit must be returned with everything in its “kit list”.
Rechargeable batteries should be returned uncharged.
Equipment memory should be erased before any item with a data storage capability is returned. We are not responsible for preserving or retaining any data which remains following the return of such items.

If equipment is returned with damage or missing parts, then at our absolute discretion you may be banned from borrowing equipment in the future and/or be required to pay the costs that we reasonably incur in putting this right (see paragraphs 14 and 18).

The booking return time (or any extension to it which is permitted under paragraph 6.2) is '''the latest''' time the equipment should be returned. Equipment may be returned before this time during the opening hours of the Equipment Store (see paragraph 10).
Equipment must not left at the Equipment Store outside its opening hours (see paragraph 10).

'''What happens if I return the equipment late?'''

If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.

'''How are fines calculated and charged?'''

Fines will be calculated from the time the equipment was due to be returned until the time that the equipment is actually returned (see below).

'''Late returns'''

Fines for late return of equipment work are based on the value of the equipment (as shown in the online booking system) and how overdue it is.

* Our online booking system automatically issues fines for late return of equipment.
* There is an initial minimum fine of £1 per late item. The fine then increases at the rate of 0.001% of the value of each item for each minute it is late (starting at the time it was due to be returned and ending at the time it is actually returned).
* The maximum possible fine per minute is one pence.
* Fines do not increase outside Equipment Store opening hours.
* Fines are rounded up to the nearest whole pound.
* '''Please do not appeal to the Equipment Store Staff as they do not generate the fines'''. If you receive an email from us notifying you of a fine, you should log onto your account and check the amount.
*# '''Fines and payments process'''

* Once you have returned equipment, you have 14 days to pay us the fine in full. After this time, if there is still any part of the fine still unpaid, your account (and ability to borrow) will be suspended until the outstanding amount (including fines) has been settled in full.
* Any outstanding fines can be seen by logging into our online booking system.
* Fines must be paid online through our e-Shop. A receipt will be given which must be shown to Equipment Store staff as proof of payment.

'''For how long could I be banned from borrowing equipment?'''

In addition to, or instead of, applicable fines, we have the absolute discretion to impose bans on borrowing in the circumstances set out below. We have no responsibility if any ban causes you problems with completing assessments, course work, research, teaching or with participating in practical classes:

{| class="wikitable"
|-
! '''Description of event'''
! '''Length of ban'''
|-
! You are late collecting equipment on at least 3 occasions
| one week
|-
! The second occasion you return any equipment late
| one week
|-
! The third occasion you return any equipment late*
| one month
|-
! The fourth occasion you return any equipment late*
| 3 months
|-
! You return any equipment more than one week late
| 3 months
|-
! You fail to cancel bookings for equipment you no longer wish to borrow on at least 3 occasions
| 3 months
|-
! The fifth occasion you return any equipment late*
| Permanent
|-
! Your negligent, careless or reckless behaviour causes loss of or damage or faults to the equipment
| Permanent
|-
! Equipment is stolen and you had left it unattended without taking adequate security precautions
| At our absolute discretion but may be permanent
|-
! Any fines or other amounts that you owe us under this Policy remain unpaid after the due date for payment
| Until such time as all outstanding fines/amounts are paid in full
|}

'''*'''If you accumulate more than one ban, the bans will run consecutively and not concurrently.

'''What happens if fines or other amounts are not paid?'''

We will take action to recover fines and other amounts that you owe under this Policy. If payment is still not made, you may be banned from borrowing equipment until you have paid us all outstanding amounts in full and a hold may be placed on your account meaning that, if you are a student, you will be unable to attend a graduation ceremony until all fines and such amounts have been paid in full.

'''How do I appeal a fine or a ban on borrowing equipment?'''

If you wish to appeal against a sanction under this Policy because there are mitigating circumstances please complete an ''Appeals, Damage, Loss and Theft form'' (which is available from the Equipment Store) and return this to Equipment Store staff within 14 days. Appeals will only be considered valid where you provide details of mitigating circumstances. Appeals without mitigating circumstances will not be considered.
Valid appeals will be considered by the relevant Technical Manager – normally within 10 working days (Monday to Friday excluding public or bank holidays in England and University closure days).
If your appeal is successful the fine will be fully removed and, if applicable, the ban on borrowing lifted.
If your appeal is partially successful, the fine may be partially removed and a ban on borrowing may be lifted or the length of the ban may be reduced on condition that you pay all outstanding amounts within a specified period.
If your appeal is rejected and you request a review of our decision within 10 working days starting on the date you are notified about the outcome of your appeal, your appeal will be considered (normally within 10 working days starting on the date that we receive your request for a review) by a panel whose decision will be final. The panel will be made up of your personal tutor, an appropriate academic member of staff and a different Technical Manager.

'''Can I borrow equipment over the Summer?'''

The Equipment Store remains open for the majority of the Summer (trimester 3), but check the online borrowing system to see if equipment/ time you want to book is available and see paragraph 10 for our opening hours.
Fines for late return continue to apply to equipment that is borrowed over the Summer.

'''What happens if I do not comply with this Policy?'''

If you do not comply with this Policy, you may have to pay fines and/or we may ban you from borrowing equipment (see paragraphs 16 and 18). We have no responsibility if the ban on borrowing causes you problems with completing assessments, course work, research, teaching or with participating in practical classes.
If you are suspected of any serious misconduct in relation to any equipment that you borrow then, in addition to any fines and/or bans on future borrowing which are specified in this Policy, you may be referred for disciplinary action under the appropriate Disciplinary Procedure.

'''Does this policy apply if I borrow equipment from other Equipment Stores at the University?'''

No - other Equipment Stores have their own Policies and you should check with relevant staff before you borrow any equipment.

'''Does the borrowing of equipment constitute a regulated consumer hire agreement?'''

No there is no regulated consumer hire agreement under consumer credit legislation –in all cases each booking of equipment lasts no longer than 3 months and no fee is charged.

'''Can this Policy be changed?'''

We may review and update this Policy from time to time and each update will take effect for all bookings from the date it is issued. Each updated Policy will be published on our relevant web page without notice being given to you and you should check for any new version each time you book equipment.

'''Related Documentation'''

* Student Disciplinary Procedure
* Staff Disciplinary Procedure
* Personal Mitigating Circumstances Procedure
* ICT Acceptable Use Policy

Bookings and Loans Policy

2025-02-25T11:11:44Z

Andy: Converted import from original Word document.

'''New Adelphi Equipment Loans Policy'''

'''Effective from: 30th October 2019'''

'''Version Number: 3'''

'''Author: Andrew Davison & Lindsay Harris'''

'''
'''

{| class="wikitable"
|-
! colspan="9"| '''Document Control Information'''
|-
! '''Status and reason for development'''
|
|
|
|
|
|
|
|
|-
! Revised policy. These rules need to be incorporated into the relevant Programme Handbooks.
|
|
|
|
|
|
|
|
|-
! '''Revision History'''
|
|
|
|
|
|
|
|
|-
! '''''Date Date'''''
| colspan="2"| '''''Author'''''
| colspan="4"| '''''Summary of changes'''''
| '''''Version'''''
| '''''Authorised'''''
|-
!
| colspan="2"|
| colspan="4"|
|
|
|-
! '''Policy Management and Responsibilities'''
|
|
|
|
|
|
|
|
|-
! Owner:
| colspan="7" style="text-align: left;"| This Policy is issued by [INSERT] who has the authority to issue and communicate policy on equipment loans. Responsibility for communication and implementation of the policy has been delegated to [INSERT].
|
|-
! Others with responsibilities

(please specify):

| colspan="7" style="text-align: left;"| All students and staff involved in the programmes offered by the School of Arts & Media must comply with this policy.
|
|-
! '''Assessment'''
| colspan="2"| ''Cross relevant assessments''
| colspan="3"| ''Cross if not applicable''
|
|
|
|-
! Equality Analysis

Legal

Information Governance

Academic Governance

| colspan="2"| X

X

X



| colspan="3"| 



X

|
|
|
|-
! '''Consultation'''
| colspan="4"| ''Cross relevant consultations''
|
|
|
|
|-
! Staff Trades Unions via HR

Students via USSU

Any relevant external bodies

(please specify) '''…………………………………..'''

| colspan="4"| 





|
|
|
|
|-
! '''Authorised by:'''
| colspan="7"|

|
|-
! '''Date authorised:'''
| colspan="7"|
|
|-
! '''Effective from:'''
| colspan="7"|
|
|-
! '''Review due:'''
| colspan="7"|
|
|-
! '''Document location:'''
| colspan="7"|
|
|-
!
|
|
|
|
|
|
|
|
|-
! '''Document dissemination and communications plan:'''
|
|
|
|
|
|
|
|
|-
!
|
|
|
|
|
|
|
|
|}

# '''What is the purpose of this Policy?'''

This Policy sets out the terms and conditions which apply to students and staff of the School of Arts & Media (A&M) who borrow specialist equipment from our New Adelphi Specialist Equipment Store (Equipment Store).

'''Who does this Policy apply to?'''

All students and staff who borrow equipment must comply with this Policy.

Additional requirements apply to students who are on placement which will be dealt with separately with each student.

By making a booking to borrow equipment students and staff agree to comply with this Policy (as updated from time to time).

'''Who can borrow equipment?'''

You must:

be either:

registered as a current student with the University for a relevant A&M programme or module within a programme (as stated on our online booking system); or
a current member of staff in the School of A&M.

(''Note: If you do not fall into either of the above categories, you may still be permitted to borrow equipment, but only with advance written authorisation from the relevant Technical Manager''); and

NOT be banned from borrowing equipment under this Policy;
NOT have had your access to University facilities and services temporarily suspended pending action being taken against you under the applicable Disciplinary Procedure; and
NOT be on a break from your studies or employment.

You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within A&M).
You are responsible for all borrowing of equipment that is made using your student or staff ID.
Group bookings are not permitted and each booking must be made by a single student or member of staff against their student or staff ID card who will be fully responsible for the equipment.

'''What equipment can be borrowed?'''

Our online booking system shows the equipment and associated accessories for which you have completed induction training and which is available for you to borrow. Certain equipment is prioritised for use by programmes with specific module requirements and please check our online booking system for further details.
All equipment is subject to availability and we cannot guarantee that any particular item that you want to borrow will be available to borrow at the time and for the period that you want it.

'''Do I have to pay a fee to borrow equipment?'''

No – we do not charge any fee for borrowing equipment.

'''For how long can equipment be borrowed?'''

There is a 3-day standard loan period for all equipment.
Any extension to the standard loan period must be approved in advance by Equipment Store staff under the process set out below. Any equipment that is not returned before the end of the applicable loan period will incur fines (see paragraph 16). Repeated late return of equipment may also result in you being banned from borrowing equipment (see paragraph 18).
If, due to the specific nature of your course work, research or teaching, an extended loan period is required, you should first check if the equipment is available for the extended period (using the scheduling chart on our online booking system). If the equipment is available, you must then obtain permission from Equipment Store staff. Equipment Store staff will consider each request in the context of maintaining an efficient borrowing facility for other students and staff and extensions will not exceed a reasonable period.
Extended loans will only be permitted where they will not impinge on other already booked loans. The maximum duration of each booking must in no event exceed 3 months.
Disputes regarding extensions will be referred to appropriate Technical Manager whose decision will be final.
You must continue to comply fully with the terms of this Policy during any extension to your loan period.
Where you:

miss, or are aware that you will miss, a deadline for submission of coursework due to circumstances outside your control; and/or
are aware that you will not be able to return borrowed equipment in time for the return deadline;

you must inform the Equipment Store staff of the delay as soon as possible either by telephone on 0161 295 2010 or email to [mailto:am-equipment@salford.ac.uk am-equipment@salford.ac.uk]. If you are a student, you may wish to follow the Personal Mitigating Circumstances Procedure (PMC) in relation to your assessment if it is affected by any medical or personal issue. If equipment is returned late, you will incur fines, whether or not you informed us of the delay. Any fines you do incur can only be waived if you make an appeal which is successful (see paragraph 20). Where you have made a PMC submission, you should refer to this in your appeal.

'''What is the process if I want to borrow equipment?'''

All equipment must be booked via our online booking system. No bookings will be taken over the phone or by email.
You must complete the relevant skills or induction training session before you book and collect equipment and our online booking system records once skills or induction training has been completed.
If required by your course or module, a relevant risk assessment must be completed and approved by academic staff before equipment can be collected.
You must at all times comply with the Health and Safety legislation that is applicable to the location where equipment will be used. Details of all safety documents can be found at http://www.hr.salford.ac.uk/safety/
We may need to restrict the availability of items for the purpose of repairs and maintenance. It may not be possible to provide advanced warning of such restrictions and we reserve the right to cancel or amend bookings where necessary maintenance or repairs have an unavoidable impact on the borrowing of equipment.
Staff are responsible for booking the equipment that they require for taught sessions in advance. Where multiple items are required, it is recommended that such bookings are made a '''minimum of 3 weeks in advance'''. Availability cannot be guaranteed.

'''How do I cancel bookings for equipment that I no longer need?'''

Bookings for any equipment that you have made, but which are no longer required, must be cancelled via our online booking system in advance of the start of the loan period, thereby releasing the equipment for other students or staff to book. Failure to cancel bookings which are no longer needed may result in a ban on future borrowing (see paragraph 18).

'''Do I have to pay a deposit?'''

Our online booking system indicates for which equipment a deposit is required and the amount you have to pay. Deposits are fully refundable when equipment is returned in the required condition (see paragraph 15.2) unless you owe us any amounts under this Policy in which case we may use the deposit in or towards payment of such amounts.

'''What is the process for collecting equipment?'''

You must collect the equipment from the Equipment Store at New Adelphi during its opening hours (see below) at the time that you selected at the point of booking. The booking will be automatically cancelled if the equipment is not collected at this collection time.
Under no circumstances can equipment be borrowed or returned outside the opening hours (see below).
You must present your valid Student or Staff ID card (and any other necessary documentation applicable to your booking) to collect booked equipment from the Equipment Store.
The equipment is loaned on an “as is” basis:

At the point of collection you should check that the equipment is free from damage or faults, that it contains all applicable batteries and other accessories and that there is nothing missing. Kits will be provided with a “kit list” detailing the contents.
If equipment is found to be damaged or faulty or to have anything missing on such inspection, our only responsibility is to try to find you a replacement if one is available.
If any equipment is returned with any missing part or accessory, you will be responsible for the replacement costs that we reasonably incur (see paragraph 14).

Opening hours:

Trimesters 1 and 2

Monday to Friday 8.30am – 6.30pm (excluding public and bank holidays in England and University closure days)

Trimester 3 (Summer)

Monday to Friday – 9.30am – 4.30pm (but closed 12.30pm – 1.30pm (excluding public and bank holidays in England and University closure days)

'''Are there any restrictions on using the equipment?'''

The equipment remains at all times the property of the University and you must neither sell nor dispose of it.
We may limit the number of items that students and staff can borrow during any week (see our online booking system for more details).
Battery-powered equipment will be provided with the appropriate charged cells or packs. During the loan period these items must only be changed for those of the same type or rating.
Equipment must only be used in connection with your assessed course work, research or teaching, or as part of a scheduled class. Equipment must not be used for any other purpose or for commercial or financial gain or for personal use.
You must not use the equipment in any way that breaches any University guidelines, policies (including, amongst others, the ICT Acceptable Use Policy) and regulations or that brings the University into disrepute.
You must use the equipment responsibly and in accordance with applicable operating instructions which are provided or made available to you.
The equipment must not be altered or defaced and you must not attempt to repair any damage or fault, or to install any missing part, or allow anyone else to do so.
You must not borrow equipment on behalf of anyone else or allow anyone else (including another student or member of staff) to use the equipment while you are borrowing it (even if they are within the School of A&M).

'''Can equipment be taken off campus?'''

If you are a student you can take equipment off campus, but only for the purpose of completing your assessed course work, research or teaching or other activities that support your academic studies.
Additional requirements apply where you are a student on placement which will be dealt with separately.
If you are a member of staff, you can take equipment off campus, but only for teaching or other activities connected with your role.
If you do take equipment off campus, you must never leave it unattended unless it has been safely and securely stored.

'''What happens if the equipment is stolen while it is booked out to me?'''

You must at all times take good care of the equipment and keep it safely and securely stored when left unattended. If equipment is to be used as part of an unattended temporary installation or display, security arrangements must be approved by the relevant Technical Manager before you make a booking.
You must report any theft of the equipment to the local Police at the earliest opportunity and obtain a crime reference number.
You must also inform staff in the Equipment Store at the earliest opportunity, and not later than the scheduled return time, providing them with the crime reference number. You will be required to complete and sign an incident report form. This may be partially completed by Equipment Store staff using the information you have previously provided, but must be signed by you for confirmation of accuracy.
Under no circumstances should you endanger yourself or others by attempting to prevent the theft of borrowed equipment. Your personal safety is paramount.
If equipment is stolen and we find that you had not taken proper care of it, then at our absolute direction you may be banned from borrowing equipment in the future (see paragraph 18) and/or be required to pay us the full amount that we reasonably incur in replacing the equipment on a like for like basis. Payment is due within 14 days starting on the date that we notify you of the amount you are required to pay.

'''What happens if I lose the equipment or it becomes damaged while it is booked out to me or there are any missing parts?'''

You must report to the Equipment Store at the earliest opportunity if you lose any equipment (or parts or accessories) or it becomes damaged or faulty while it is booked out to you.
You must not attempt to repair any equipment or to install any replacement parts or allow anyone else other than Equipment Store staff to do so.
You are '''solely responsible''' for the equipment from the point you collect it up to the point you return it to staff at the Equipment Store. If the equipment (in whole or part) is lost or damaged or is found to have any missing parts or accessories between the point that you collect it and return it then, at our absolute discretion, you may be banned from borrowing equipment in the future (see paragraph 18). You may also be required to pay us the cost that we reasonably incur on repairs or replacements. The amount will be assessed on a case by case basis and payment must be made within 14 days starting on the date that we notify you of the amount that you are required to pay.

'''What is the process for returning equipment?'''

Equipment must be returned on or before the return date and time which is specified at the time of booking. You are responsible for checking the return dates and times on your online booking account and for allowing sufficient time to queue and complete the check-in process before that return time has passed.
Except for fair wear and tear through normal use, you must ensure that the equipment is returned in the same condition it was in at the point of collection and with all accompanying batteries and other accessories with which it was borrowed:

Each kit must be returned with everything in its “kit list”.
Rechargeable batteries should be returned uncharged.
Equipment memory should be erased before any item with a data storage capability is returned. We are not responsible for preserving or retaining any data which remains following the return of such items.

If equipment is returned with damage or missing parts, then at our absolute discretion you may be banned from borrowing equipment in the future and/or be required to pay the costs that we reasonably incur in putting this right (see paragraphs 14 and 18).

The booking return time (or any extension to it which is permitted under paragraph 6.2) is '''the latest''' time the equipment should be returned. Equipment may be returned before this time during the opening hours of the Equipment Store (see paragraph 10).
Equipment must not left at the Equipment Store outside its opening hours (see paragraph 10).

'''What happens if I return the equipment late?'''

If you do not return any equipment at the end of the loan period, you may at our absolute discretion be required to pay us fines and, if you are repeatedly late returning equipment, you may also be temporarily or permanently banned from borrowing equipment (see paragraphs 17 and 18). Fines and bans on borrowing are to encourage professional practice, to ensure that the equipment continues to be of usable quality and to ensure fair access to the equipment by all students and staff. Even though there is a good stock of equipment, there is also a high demand. Late returns disadvantage and cause inconvenience to students and staff.

'''How are fines calculated and charged?'''

Fines will be calculated from the time the equipment was due to be returned until the time that the equipment is actually returned (see below).

'''Late returns'''

Fines for late return of equipment work are based on the value of the equipment (as shown in the online booking system) and how overdue it is.

* Our online booking system automatically issues fines for late return of equipment.
* There is an initial minimum fine of £1 per late item. The fine then increases at the rate of 0.001% of the value of each item for each minute it is late (starting at the time it was due to be returned and ending at the time it is actually returned).
* The maximum possible fine per minute is one pence.
* Fines do not increase outside Equipment Store opening hours.
* Fines are rounded up to the nearest whole pound.
* '''Please do not appeal to the Equipment Store Staff as they do not generate the fines'''. If you receive an email from us notifying you of a fine, you should log onto your account and check the amount.
*# '''Fines and payments process'''

* Once you have returned equipment, you have 14 days to pay us the fine in full. After this time, if there is still any part of the fine still unpaid, your account (and ability to borrow) will be suspended until the outstanding amount (including fines) has been settled in full.
* Any outstanding fines can be seen by logging into our online booking system.
* Fines must be paid online through our e-Shop. A receipt will be given which must be shown to Equipment Store staff as proof of payment.

'''For how long could I be banned from borrowing equipment?'''

In addition to, or instead of, applicable fines, we have the absolute discretion to impose bans on borrowing in the circumstances set out below. We have no responsibility if any ban causes you problems with completing assessments, course work, research, teaching or with participating in practical classes:

{| class="wikitable"
|-
! '''Description of event'''
! '''Length of ban'''
|-
! You are late collecting equipment on at least 3 occasions
| one week
|-
! The second occasion you return any equipment late
| one week
|-
! The third occasion you return any equipment late*
| one month
|-
! The fourth occasion you return any equipment late*
| 3 months
|-
! You return any equipment more than one week late
| 3 months
|-
! You fail to cancel bookings for equipment you no longer wish to borrow on at least 3 occasions
| 3 months
|-
! The fifth occasion you return any equipment late*
| Permanent
|-
! Your negligent, careless or reckless behaviour causes loss of or damage or faults to the equipment
| Permanent
|-
! Equipment is stolen and you had left it unattended without taking adequate security precautions
| At our absolute discretion but may be permanent
|-
! Any fines or other amounts that you owe us under this Policy remain unpaid after the due date for payment
| Until such time as all outstanding fines/amounts are paid in full
|}

'''*'''If you accumulate more than one ban, the bans will run consecutively and not concurrently.

'''What happens if fines or other amounts are not paid?'''

We will take action to recover fines and other amounts that you owe under this Policy. If payment is still not made, you may be banned from borrowing equipment until you have paid us all outstanding amounts in full and a hold may be placed on your account meaning that, if you are a student, you will be unable to attend a graduation ceremony until all fines and such amounts have been paid in full.

'''How do I appeal a fine or a ban on borrowing equipment?'''

If you wish to appeal against a sanction under this Policy because there are mitigating circumstances please complete an ''Appeals, Damage, Loss and Theft form'' (which is available from the Equipment Store) and return this to Equipment Store staff within 14 days. Appeals will only be considered valid where you provide details of mitigating circumstances. Appeals without mitigating circumstances will not be considered.
Valid appeals will be considered by the relevant Technical Manager – normally within 10 working days (Monday to Friday excluding public or bank holidays in England and University closure days).
If your appeal is successful the fine will be fully removed and, if applicable, the ban on borrowing lifted.
If your appeal is partially successful, the fine may be partially removed and a ban on borrowing may be lifted or the length of the ban may be reduced on condition that you pay all outstanding amounts within a specified period.
If your appeal is rejected and you request a review of our decision within 10 working days starting on the date you are notified about the outcome of your appeal, your appeal will be considered (normally within 10 working days starting on the date that we receive your request for a review) by a panel whose decision will be final. The panel will be made up of your personal tutor, an appropriate academic member of staff and a different Technical Manager.

'''Can I borrow equipment over the Summer?'''

The Equipment Store remains open for the majority of the Summer (trimester 3), but check the online borrowing system to see if equipment/ time you want to book is available and see paragraph 10 for our opening hours.
Fines for late return continue to apply to equipment that is borrowed over the Summer.

'''What happens if I do not comply with this Policy?'''

If you do not comply with this Policy, you may have to pay fines and/or we may ban you from borrowing equipment (see paragraphs 16 and 18). We have no responsibility if the ban on borrowing causes you problems with completing assessments, course work, research, teaching or with participating in practical classes.
If you are suspected of any serious misconduct in relation to any equipment that you borrow then, in addition to any fines and/or bans on future borrowing which are specified in this Policy, you may be referred for disciplinary action under the appropriate Disciplinary Procedure.

'''Does this policy apply if I borrow equipment from other Equipment Stores at the University?'''

No - other Equipment Stores have their own Policies and you should check with relevant staff before you borrow any equipment.

'''Does the borrowing of equipment constitute a regulated consumer hire agreement?'''

No there is no regulated consumer hire agreement under consumer credit legislation –in all cases each booking of equipment lasts no longer than 3 months and no fee is charged.

'''Can this Policy be changed?'''

We may review and update this Policy from time to time and each update will take effect for all bookings from the date it is issued. Each updated Policy will be published on our relevant web page without notice being given to you and you should check for any new version each time you book equipment.

'''Related Documentation'''

* Student Disciplinary Procedure
* Staff Disciplinary Procedure
* Personal Mitigating Circumstances Procedure
* ICT Acceptable Use Policy

New Adelphi:About

2025-02-25T10:58:06Z

Andy:

New Adelphi is home to the [http://www.salford.ac.uk/ University of Salford's] [http://www.salford.ac.uk/arts-media School of Arts, Media & Creative Technology].

The building opened to students in September 2016 and houses seven floors of studios, workshops, recording facilities and two theatre spaces.

Opening Hours

2025-02-25T10:56:37Z

Andy:

There are a standard set of opening times for New Adelphi as a whole, while the various specialist facilities may have extended hours.

'''During Christmas, Easter, and Summer, areas may be closed for maintenance.''' Please check the [https://bookings.newadelphi.uk Booking System] for local arrangements.

''The building and all services will be closed on Bank Holidays and University closure days.''

==General Opening==
New Adelphi is open to students and staff between the following times:

{| class="wikitable" style="text-align: center;"
! style="width: 100pt;" | Day
! style="width: 100pt;" | Trimester 1 and 2
! style="width: 100pt;" | Trimester 3 or Outside Teaching

|-
| '''Monday - Friday'''
| 0800 - 2200
| 0800 - 1700

|-
| '''Saturday'''
| 0900 - 1700
| CLOSED

|-
| '''Sunday'''
| CLOSED
| CLOSED

|}

'''After 5pm you will need to use your card to open all access doors.'''

''Only the Broadwalk entrance is open after 5pm and you are required to sign in to the visitors book.''

==Specialist Spaces==
Please check [https://bookings.newadelphi.uk the front page of the Booking System] where each area's operating hours are listed.

The most accurate information for an area will be presented during the booking process. Time in a specialist facility and availability of equipment is not guaranteed, so please make your bookings as far in advance as possible!

Opening Hours

2025-02-25T10:51:53Z

Andy:

There are a standard set of opening times for New Adelphi as a whole, while the various specialisms may have extended hours depending upon provision.

'''During Christmas, Easter and Summer, areas may be closed for maintenance.''' Please check for local arrangements.

''The building and all services will be closed on Bank Holidays and University closure days.''

==General Opening==
New Adelphi is open to staff and students between the following times:

{| class="wikitable" style="text-align: center;"
! style="width: 100pt;" | Day
! style="width: 100pt;" | Trimester 1 and 2
! style="width: 100pt;" | Trimester 3 or Outside Teaching

|-
| '''Monday - Friday'''
| 0800 - 2200
| 0800 - 1700

|-
| '''Saturday'''
| 0900 - 1700
| CLOSED

|-
| '''Sunday'''
| CLOSED
| CLOSED

|}

'''After 5pm you will need to use your card to open all access doors.'''

''Only the Broadwalk entrance is open after 5pm and you are required to sign in to the visitors book.''

Planning

2019-06-28T13:07:26Z

Andy: /* Recording */

This is a scratch page for future planning in each area.

==Annual Software Charges==

* '''August:''' Waves Platinum - 8 Seats @ £46.99 ex VAT = £451.10 inc VAT - '''£500'''
* '''November:''' Cycling '74 Max - 36 Seats @ £110 ex VAT = £4752 inc VAT - '''£5,000'''

==Production==

===Year 1 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 2 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''

===Year 3 (2018-19)===
* Replacement pedestals in Screen 1 - '''£15,000'''
* LEDGO 600 Light (x16) - '''£5,000'''
* LEDGO 'Rio' Bags (x16) - '''£500'''
* LEDGO Stands (x16) - '''£3000'''
* LEDGO Batteries (x16) - '''£3500'''
* Canon C100 + Atomos Bundle (x2) - '''£6,000'''
* Manfrotto 504HD,546BK Tripods (x8) - '''£5,500'''
* Samyang VDSLR Lens Kit (x2) - '''£5,000'''

===Year 4 (2019-20)===
* Lighting for Screen 1 - '''£28,000'''
* Lighting for Screen 2 - '''£22,000'''
* Replacement of EditShare - '''£80,000'''
* Blackmagic Duplicator, Remotes, MultiDocks - '''£15,000'''

===Year 5 (2020-21)===

===Year 6 (2021-22)===

===Year 7 (2022-23)===

===Year 8 (2023-24)===

==Recording==

===Year 1 (2016-17)===
* Moved into New Adelphi, complete studio rebuild, some restocking.

===Year 2 (2017-18)===
* No significant expenditure beyond maintenance and consumables.

===Year 3 (2018-19)===
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£2000'''
* Thomann order: 6x Rugs, 6x round base stands, 16x medium K&M stands, 10x K&M boom arms - '''£1200'''

===Year 4 (2019-20)===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''

* Ceiling treatment for all studios [Ceiling Tiles] - '''£10,000'''

* Refresh of microphone stands (replacing older broken stock/add to existing stock) - '''£3,000'''

* Refresh of microphone stock >> [https://wiki.newadelphi.uk/wiki/images/2/27/Mic_Update_2019_Plan.png Mic Update Spreadsheet]>>(replacing older broken stock/add to existing stock) - '''£17,683'''
''Although often expensive, Microphones get more use in the university environment than in almost any other due to the nature of the number of Studios our microphone stock caters for. As such a semi-regular refresh as well as additional stock is vital for the continued smooth running of the Recording Studios both to help expand existing stock's lifespan as well as to provide greater industry-standard choice to our ever growing student population.''

* [https://www.proaudioeurope.com/used-vintage/studer-a827-multitrack-tape-used.html STUDER A827 - 24 Track Reel to Reel] - '''£7,200'''
''The requirement for a new Tape Machine has become more urgent in the past year, firstly, the Studer A827 would be compatible with our other 2" Tape Machine which is currently housed in Studio 3 (currently the only one) so students/staff and professionals would be able to transfer work between the two machines. Secondly, our current 1" Tape Machines are malfunctioning/unravelling to the detriment of students work and can no longer be used as reliable recording machines with consistency. Adding urgency to this decision, our 1" Tape stock is now old and beginning to degrade over time, rather than purchase expensive new Tape for the 1" Machines which are decidedly nearing the end of their lifetimes, purchasing a refurbished 2" tape machine would allow for greater use of our existing 2" tape stock as well as securing the ability to record to tape in a professional capacity in the New Adelphi Studios for years to come.''

''In the past year engagement with tape from students has increased 4-fold (if not more) thanks to Tape Recording now being included as an option in L5 ASLR Recording assignments and student demand to be taught in the use of tape recording and analogue methods, as both have seen a particular resurgence in the current popular music scene. Giving our students the ability to have 2 studios available to them where they can use the same size Tape will also resolve the overcrowding/unavailability of Studio 3 as was seen towards the end of last semester.''

''Serviced and refurbished Tape Machine models in this good condition like the one cited here do not often become available on the market and as such this is an opportunity that may not recur in the near future. We are currently in talks with ProAudio Europe to learn more about the history of the machine and see if they will hold it for us, pending the release of potential funding.''

* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
''Despite being made by a brand of great industry repute the Neve Pre-amps bought for the studios from 2014-2016 have proven to be temperamental requiring more expensive external repairs than any other specific piece fo equipment in the recording studios. Replacing these pre-amps would, in the long run, provide more reliability and stability in the recording studios as well as incurring less "surprise" costs, the cost of purchasing new units could be negated in part by the sale of our existing Neve Pre-amp units''

* Mix Studio in rehearsal room - '''£55,000'''
''Much like the recently designed and installed "Composition Studio" the Mix Studio would be a mix focussed space with an excellent monitoring setup and some choice pieces of outboard gear, the current budget is based on the cost of the Composition Studio, though a more accurate figure is currently being put together with a full proposed plan. The studio would alleviate pressure on the current recording studios which are often booked as a mix space, the proposed studio would also be available to a wider variety of students (Standard Composition pathway students would also be able to use this space to complete their final work) catering to a more diverse range of students. As student numbers increase year-on-year this would be a valuable asset that could also remain functioning as a solo rehearsal space shared with the Music Rehearsals department depending on where the time is required most. This space could easily be expanded to provide surround reproduction at only a marginal additional cost.''

* Redo the whole of voice acting turning it into another fully featured studio, including new ASP8024 mixer, speakers, remodelling of live room, new ceiling, new floor, acoustic treatment - '''£150,000'''

* 9 UAD octo-core satellites and two Ultimate plugin bundles - '''£10,000'''

* Refresh of Behringer Powerplay p16-m headphone amps (replacing older broken stock/add to existing stock) - '''£1,500'''

* Octophonic Rig Replacement (8 x Genelec 8050 + 7050 Sub) - '''£10,000'''
''An Octophonic Audio Installation rig is required for the reproduction of student and staff work and as a specific system to be composed for by Studio Composition students. Over the past few years composition for a specific installation has been available as part of the Surround Studio Composition composition element of the Advanced Studio Composition L5 Module available to all music students and while many students have now been composing in 7.1 thanks to our Surround Studio no such "specific installation" has existed thus far. In acquiring this rig we would be able to begin to compete with neighbouring University's current installation capabilities (and thus also begin to engage with the modern audio diffusion for composition network) but also allow our Studio Composition students to engage fully with their brief and allow further visibility for the university and the work being created here as a whole.''

''The rig would be portable and be able to be installed both around the New Adelphi Building as spaces are available but also available to installed on location in necessary engagements: whether this is to allow the university to take part in external symposiums or to help inspire prospective university students. There is a wide culture of audio diffusion also of using multichannel rigs to spatialise stereo compositions which this rig could also be used for as well as bespoke 8 channel pieces, similarly the rig would also be able to downsize to quadrophonic, 5.1 and 7.1 installations depending on the work being displayed.''

===Year 5 (2020-21)===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 6 (2021-22)===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 7 (2022-23)===
* Major service of Studer A820 - '''£5,000'''

===Year 10 (2026-27)===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1 (2017-18)===
* Move in.

===Year 2 (2018-19)===
* No significant investment.

===Year 3 (2019-20)===
* Double amount of Ledgo 600s - '''£3500'''
* tripods for ursas
* UV Filters for Lenses - '''£1200'''
* Workshop Cabinet - https://www.key.co.uk/en/key/bott-cubio-workshop-storage-cabinet-with-48-bins-hxw-2000x800mm
* 5DS R bodies - 3 - '''£11000'''
* 24-105mm in line with number of full frame bodies - 9 - '''£9171'''
* 35mm 1:2 primes - 3 - '''£1600'''
* 50mm 1:1.8 primes - 5 - '''£600'''
* 70-200mm telephoto - 1 - '''£589'''
* 85mm 1:1.8 primes - 4 - '''£1700'''
* Bayer Dynamic Headphones DT 770 - 9 - '''£950'''

===Year 4 (2020-21)===

===Year 5 (2021-22)===

===Year 6 (2022-23)===

MediaWiki:Common.css

2018-09-18T14:55:39Z

Andy:

/* CSS placed here will be applied to all skins */

@import url('https://fonts.googleapis.com/css?family=Open+Sans:300,300i,400,400i,700,700i');

.mw-body-content,body,h1,h2,h3,h4,h5,h6 {
font-family: 'Open Sans', sans-serif !important;
}

.rightbox, .roomnumber {
margin: 0 0 10px 5px;
padding: 4px 18px;
border: 1px black solid;
background-color: white;
font-size: 18pt;
float: right;
}

.floatright {
float: right;
margin-left: 40px;
display: block;
}

li#cite_note-1 {
clear: both;
}

MediaWiki:Common.css

2018-09-18T14:54:53Z

Andy:

/* CSS placed here will be applied to all skins */

@import url('https://fonts.googleapis.com/css?family=Open+Sans:300,300i,400,400i,700,700i');

.mw-body-content,body,h1,h2,h3,h4,h5,h6 {
font-family: 'Open Sans', sans-serif !important;
line-spacing: 4em;
}

.rightbox, .roomnumber {
margin: 0 0 10px 5px;
padding: 4px 18px;
border: 1px black solid;
background-color: white;
font-size: 18pt;
float: right;
}

.floatright {
float: right;
margin-left: 40px;
display: block;
}

li#cite_note-1 {
clear: both;
}

MediaWiki:Common.css

2018-09-18T14:54:29Z

Andy:

/* CSS placed here will be applied to all skins */

@import url('https://fonts.googleapis.com/css?family=Open+Sans:300,300i,400,400i,700,700i');

.mw-body-content,body,h1,h2,h3,h4,h5,h6 {
font-family: 'Open Sans', sans-serif !important;
line-spacing: 3em;
}

.rightbox, .roomnumber {
margin: 0 0 10px 5px;
padding: 4px 18px;
border: 1px black solid;
background-color: white;
font-size: 18pt;
float: right;
}

.floatright {
float: right;
margin-left: 40px;
display: block;
}

li#cite_note-1 {
clear: both;
}

MediaWiki:Common.css

2018-09-18T14:53:16Z

Andy:

/* CSS placed here will be applied to all skins */

@import url('https://fonts.googleapis.com/css?family=Open+Sans:300,300i,400,400i,700,700i');

.mw-body-content,body,h1,h2,h3,h4,h5,h6 {
font-family: 'Open Sans', sans-serif !important;
line-spacing: 2em;
}

.rightbox, .roomnumber {
margin: 0 0 10px 5px;
padding: 4px 18px;
border: 1px black solid;
background-color: white;
font-size: 18pt;
float: right;
}

.floatright {
float: right;
margin-left: 40px;
display: block;
}

li#cite_note-1 {
clear: both;
}

Rota

2018-09-13T15:12:11Z

Andy:

Technical staff who work according to a rota should find a link to their schedule on this page.

===[https://www.icloud.com/numbers/0YqoIE6nz1zoS_kyiTL3e8j9w#Rota_2018-19 Production, Recording & Stores]===

Rota

2018-09-13T15:11:53Z

Andy:

Technical staff who work on a rota should find a link to their schedule on this page.

===[https://www.icloud.com/numbers/0YqoIE6nz1zoS_kyiTL3e8j9w#Rota_2018-19 Production, Recording & Stores]===

Rota

2018-09-13T15:10:09Z

Andy: Created page with "Many technical staff work on a rota basis. ===[https://www.icloud.com/numbers/0YqoIE6nz1zoS_kyiTL3e8j9w#Rota_2018-19 Production, Recording & Stores]==="

Many technical staff work on a rota basis.

===[https://www.icloud.com/numbers/0YqoIE6nz1zoS_kyiTL3e8j9w#Rota_2018-19 Production, Recording & Stores]===

File:New Adelphi Bookings - How to Register.pdf

2018-08-31T11:40:04Z

Andy: Andy uploaded a new version of File:New Adelphi Bookings - How to Register.pdf

Frequently Asked Questions

2018-08-31T11:38:31Z

Andy:

This page aims to cover some of the most common questions people have regarding services at New Adelphi.

==Bookings==
There are a number of Stores in New Adelphi which provide equipment to students and staff in the School of Arts & Media. They use the [https://bookings.newadelphi.uk New Adelphi Booking System] to manage reservations, collections and returns.

Some studio facilities can also be booked through the system; currently the [[Photography Studios]] and [[Recording Studios]].

===''"How do I get access to the booking system?"''===
* Visit the [https://bookings.newadelphi.uk New Adelphi Booking System] website and you will see a 'Register' link in the top-right corner. You will need your University email address (either ''@salford.ac.uk'' or ''@edu.salford.ac.uk'') to be able to sign up for an account.
* For more detailed instructions, follow the steps in the [[media:New_Adelphi_Bookings_-_How_to_Register.pdf|How To Register]] guide.

===''"How do I make a booking?"''===
* We use an [https://bookings.newadelphi.uk online booking system] to allow students and staff to see what is available and make reservations without having to visit the building. You are still very welcome to make bookings in person and collect equipment without making a reservation, but booking in advance will ensure you get the items you need without queuing just to reserve kit. The booking system will keep you up to date through email, so you'll know what you've booked, when you should be collecting it and when to bring it back.

===''"I've signed up to the booking system, but there's nothing I can book!"''===
* You're probably seeing a message which asks you to contact the technical staff for your subject area. If you haven't yet completed an induction for your course, you won't be able to make bookings. This is to make sure that you know how to use the equipment or studios properly and safely. If you created your account after completing your induction, it may be that the technicians have already applied roles to accounts, but couldn't set yours up because it hadn't been created in time. Let the technical staff for your programme know and they will be able to check their records and update your account.

===''"I've tried to create an account on the booking system, but it's not working."''===
* Make sure that you are using your University email address ending in ''@salford.ac.uk'' or ''@edu.salford.ac.uk''. You need to click the link in the confirmation email, in the same way as you would signing up for many other online services. You cannot use a personal email address to sign up to the booking system.

===''"What can I borrow?"''===
* You can borrow any equipment which is displayed to you once you're logged in! The catalogue you see varies depending on the inductions you have completed and which course you are taking, but we have made as much equipment available to as many people as possible; only particularly expensive, dangerous, limited or course-specific items are reserved. If you know of something we have which you would like to borrow, but you currently don't have access to, get in touch with the technical staff for your programme who will be able to advise. It may be possible to take an extra induction session with a technician from another area, after which you could be given access to the equipment you're interested in. By opening up as much equipment as we can to all courses, we hope you'll be able make the most of your time with us.

===''"For how long can I borrow equipment?"''===
* This varies depending on which Store you are using and what equipment you are taking. You can always check on the 'Select Time' calendar screen in the booking system; on the right-hand side is a little '' 'How long can I book for?' '' drop-down which always gives you a description of the booking times for that kit.
** '''Equipment Store'''
*** The standard booking length is '''3 days.'''
*** However, if nobody else has reserved the equipment, on the last day of the booking you would be able renew for a further 3 days without having to visit the Store. You can make up to '''two renewals''' before having to return everything. You will receive an email 24 hours before end of your booking with a link to check whether the equipment can be renewed.
*** Please remember that ''renewals are not guaranteed;'' when you make a booking, you are making an agreement to bring the equipment back on the end date you specify at that time.
*** It is useful to remember that weekends, bank holidays and closure days do not count towards the 3 day booking length. This means that if your booking ran from 10am on Wednesday, because you would not be able to return anything on Saturday, your booking would roll over until 10am on the following Monday.

* For other areas, please check the '' 'How long can I book for?' '' drop-down shown on the right-hand side of the 'Select Time' calendar screen.

===''"Can I request an extended booking?"''===
* Yes, you can, but you will need to discuss this with the technical staff for your area. We need to ensure the system gives a fair opportunity to everyone and extended bookings may unduly impact others, so they cannot be guaranteed. If an extended booking is granted, it cannot be renewed remotely. You must return all equipment by the agreed date and time. Extended bookings cannot be granted by staff in the Equipment Store; please see the technicians supporting your programme of study.

===''"What's to stop me from booking loads of equipment?"''===
* There are some limits in the system, but you are able to book quite a significant number of items before you hit them. In reality, unusually large bookings will be questioned, either when they appear to technical staff on the system or when you visit a Store to take the items.

===''"Do I have to use the online booking system?"''===
* Yes. The vast majority of equipment reservations are organised through the booking system, so you will need an account and to accept the booking service terms and conditions before being allowed to make use of those resources. It should be noted that access to equipment is not guaranteed as part of your degree course; if you fundamentally disagree with the terms of the service, you may wish to consider the rental services offered by companies such as [http://www.bigfishrentals.co.uk/ Big Fish] or [https://calumetrental.co.uk/ Calumet Photographic].

===''"Can I bring equipment back early?"''===
* Absolutely.

Why are there fines for late returns?

My account doesn’t show me anything!

I can’t find the kit I need to book!

Which batteries do I need?

File:New Adelphi Bookings - How to Register.pdf

2018-08-31T11:17:07Z

Andy:

Connect2

2018-08-31T11:14:17Z

Andy:

Written and distributed by [http://www.lorensbergs.co.uk/ Lorensbergs], [http://www.lorensbergs.co.uk/products/connect2academic/ Connect2] is the booking system used in New Adelphi.

'''This page is a technical reference for Connect2. To make bookings, please visit [https://bookings.newadelphi.uk/ New Adelphi Bookings].'''

==Roles==
The concept of user groups in Connect2 are known as ''Roles''. Users can have multiple Roles and each should grant additional functionality. In some cases a Role may be used to limit access to a Resource, but extra care should be taken when configuring such Roles, as ''any'' deny rule globally overrides an allow rule.

An example of this would be when restricting bookings; if a Role limited a User to one booking per week of a Resource, then was added to a second Role which granted two bookings per week of that same Resource, the most restrictive rule would take precedence.

===Role Titles===
Access requirements often span multiple resource areas within the School, each with different induction and safety rules. Therefore, it is not common that Roles directly align with courses of study, but rather conform to the requirements of those resource areas.

Role configurations are named to explain their scope and means of access in the following manner:

To [How] : What

* '''To''' - This is the broadest explanation as to what the role gives access to; an ''Area'', a ''Course'', some ''Equipment'', or ''Staff'' membership.
* '''How''' - This explains how somebody would be assigned this role. This is generally by ''Induction'', but could be 'automatically' granted by being an ''Academic'', ''Administrative'' or ''Technical'' member of staff.
* '''What''' - This explains more specifically the Resources the Role give access to, or to which staff grouping the role should apply.

===Role Configuration===
====Recording [Induction] : Level 4====

Theatre Store

2018-06-20T15:12:36Z

Andy: Created page with "<div class="roomnumber">2.32</div> The '''Theatre Store''' operates from the theatre technician's office on Level 2 of New Adelphi. For more information, including opening ho..."

<div class="roomnumber">2.32</div>
The '''Theatre Store''' operates from the theatre technician's office on Level 2 of New Adelphi.

For more information, including opening hours and how to book equipment, please visit the [https://bookings.newadelphi.uk/ New Adelphi Online Booking System].

Planning

2018-06-06T13:52:26Z

Andy: /* Year 5 (2020-21) */

This is a scratch page for future planning in each area.

==Production==

===Year 1 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 2 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Some related gear.
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''

===Year 3 (2018-19)===
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''£24,000'''

===Year 4 (2019-20)===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 5 (2020-21)===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''£20,000'''

===Year 6 (2021-22)===

===Year 7 (2022-23)===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

===Year 8 (2023-24)===

==Recording==

===Year 1 (2016-17)===
* Moved into New Adelphi, complete studio rebuild, some restocking.

===Year 2 (2017-18)===
* No significant expenditure beyond maintenance and consumables.

===Year 3 (2018-19)===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 4 (2019-20)===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 5 (2020-21)===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 6 (2021-22)===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 7 (2022-23)===
* Major service of Studer A820 - '''£5,000'''

===Year 10 (2026-27)===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1 (2017-18)===
* Double amount of Ledgo 600s - '''£3500'''
* tripods for ursas
* UV Filters for Lenses - '''£1200'''

===Year 2 (2018-19)===
* 5DS R bodies - 3 - '''£11000'''
* 24-105mm in line with number of full frame bodies - 9 - '''£9171'''
* 35mm 1:2 primes - 3 - '''£1600'''
* 50mm 1:1.8 primes - 5 - '''£600'''
* 70-200mm telephoto - 1 - '''£589'''
* 85mm 1:1.8 primes - 4 - '''£1700'''
* Bayer Dynamic Headphones DT 770 - 9 - '''£950'''
===Year 3 (2019-20)===

===Year 4 (2020-21)===

===Year 5 (2021-22)===

===Year 6 (2022-23)===

Planning

2018-06-06T13:52:02Z

Andy: /* Year 3 (2018-19) */

This is a scratch page for future planning in each area.

==Production==

===Year 1 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 2 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Some related gear.
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''

===Year 3 (2018-19)===
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''£24,000'''

===Year 4 (2019-20)===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 5 (2020-21)===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 6 (2021-22)===

===Year 7 (2022-23)===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

===Year 8 (2023-24)===

==Recording==

===Year 1 (2016-17)===
* Moved into New Adelphi, complete studio rebuild, some restocking.

===Year 2 (2017-18)===
* No significant expenditure beyond maintenance and consumables.

===Year 3 (2018-19)===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 4 (2019-20)===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 5 (2020-21)===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 6 (2021-22)===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 7 (2022-23)===
* Major service of Studer A820 - '''£5,000'''

===Year 10 (2026-27)===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1 (2017-18)===
* Double amount of Ledgo 600s - '''£3500'''
* tripods for ursas
* UV Filters for Lenses - '''£1200'''

===Year 2 (2018-19)===
* 5DS R bodies - 3 - '''£11000'''
* 24-105mm in line with number of full frame bodies - 9 - '''£9171'''
* 35mm 1:2 primes - 3 - '''£1600'''
* 50mm 1:1.8 primes - 5 - '''£600'''
* 70-200mm telephoto - 1 - '''£589'''
* 85mm 1:1.8 primes - 4 - '''£1700'''
* Bayer Dynamic Headphones DT 770 - 9 - '''£950'''
===Year 3 (2019-20)===

===Year 4 (2020-21)===

===Year 5 (2021-22)===

===Year 6 (2022-23)===

Planning

2018-06-06T13:30:36Z

Andy: /* Year 1 (2017-18) */

This is a scratch page for future planning in each area.

==Production==

===Year 1 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 2 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Some related gear.
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''

===Year 3 (2018-19)===
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 4 (2019-20)===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 5 (2020-21)===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 6 (2021-22)===

===Year 7 (2022-23)===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

===Year 8 (2023-24)===

==Recording==

===Year 1 (2016-17)===
* Moved into New Adelphi, complete studio rebuild, some restocking.

===Year 2 (2017-18)===
* No significant expenditure beyond maintenance and consumables.

===Year 3 (2018-19)===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 4 (2019-20)===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 5 (2020-21)===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 6 (2021-22)===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 7 (2022-23)===
* Major service of Studer A820 - '''£5,000'''

===Year 10 (2026-27)===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1 (2017-18)===
* Double amount of Ledgo 600s - '''£3500'''
* tripods for ursas
* UV Filters for Lenses - '''£1200'''

===Year 2 (2018-19)===
* 5DS R bodies - 3 - '''£11000'''
* 24-105mm in line with number of full frame bodies - 9 - '''£9171'''
* 35mm 1:2 primes - 3 - '''£1600'''
* 50mm 1:1.8 primes - 5 - '''£600'''
* 70-200mm telephoto - 1 - '''£589'''
* 85mm 1:1.8 primes - 4 - '''£1700'''
* Bayer Dynamic Headphones DT 770 - 9 - '''£950'''
===Year 3 (2019-20)===

===Year 4 (2020-21)===

===Year 5 (2021-22)===

===Year 6 (2022-23)===

File:Nowsonic Stage Router Manual.pdf

2018-06-06T11:15:04Z

Andy:

Planning

2018-05-30T11:31:44Z

Andy: /* Production */

This is a scratch page for future planning in each area.

==Production==

===Year 1 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 2 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Some related gear.
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''

===Year 3 (2018-19)===
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 4 (2019-20)===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 5 (2020-21)===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 6 (2021-22)===

===Year 7 (2022-23)===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

===Year 8 (2023-24)===

==Recording==

===Year 1 (2016-17)===
* Moved into New Adelphi, complete studio rebuild, some restocking.

===Year 2 (2017-18)===
* No significant expenditure beyond maintenance and consumables.

===Year 3 (2018-19)===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 4 (2019-20)===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 5 (2020-21)===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 6 (2021-22)===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 7 (2022-23)===
* Major service of Studer A820 - '''£5,000'''

===Year 10 (2026-27)===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 2 (2017-18)===

===Year 3 (2018-19)===

===Year 4 (2019-20)===

===Year 5 (2020-21)===

===Year 6 (2021-22)===

===Year 7 (2022-23)===

Planning

2018-05-30T11:30:57Z

Andy:

This is a scratch page for future planning in each area.

==Production==

===Year 1 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 2 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Some related gear.

===Year 3 (2018-19)===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 4 (2019-20)===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 5 (2020-21)===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 6 (2021-22)===

===Year 7 (2022-23)===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

===Year 8 (2023-24)===

==Recording==

===Year 1 (2016-17)===
* Moved into New Adelphi, complete studio rebuild, some restocking.

===Year 2 (2017-18)===
* No significant expenditure beyond maintenance and consumables.

===Year 3 (2018-19)===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 4 (2019-20)===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 5 (2020-21)===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 6 (2021-22)===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 7 (2022-23)===
* Major service of Studer A820 - '''£5,000'''

===Year 10 (2026-27)===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 2 (2017-18)===

===Year 3 (2018-19)===

===Year 4 (2019-20)===

===Year 5 (2020-21)===

===Year 6 (2021-22)===

===Year 7 (2022-23)===

Planning

2018-05-29T14:07:25Z

Andy:

This is a scratch page for future planning in each area.

==Production==

===Year 0 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 1 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Some related gear.

===Year 2 (2018-19)===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 3 (2019-20)===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 4 (2020-21)===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 5 (2021-22)===

===Year 6 (2022-23)===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

===Year 7 (2023-24)===

==Recording==

===Year 0 (2016-17)===
* Moved into New Adelphi, complete studio rebuild, some restocking.

===Year 1 (2017-18)===
* No significant expenditure beyond maintenance and consumables.

===Year 2 (2018-19)===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 3 (2019-20)===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 4 (2020-21)===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 5 (2021-22)===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 6 (2022-23)===
* Major service of Studer A820 - '''£5,000'''

===Year 10 (2026-27)===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1 (2017-18)===

===Year 2 (2018-19)===

===Year 3 (2019-20)===

===Year 4 (2020-21)===

===Year 5 (2021-22)===

===Year 6 (2022-23)===

Planning

2018-05-29T14:04:11Z

Andy: /* Recording */

This is a scratch page for future planning in each area.

==Production==

===Year 0 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 1 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Some related gear.

===Year 2 (2018-19)===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 3===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 4===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 5===

===Year 6===

===Year 7===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

==Recording==

===Year 0 (2016-17)===
* Moved into New Adelphi, complete studio rebuild, some restocking.

===Year 1 (2017-18)===
* No significant expenditure beyond maintenance and consumables.

===Year 2===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 3===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 4===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 5===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 6===
* Major service of Studer A820 - '''£5,000'''

===Year 10===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1===

===Year 2===

===Year 3===

===Year 4===

===Year 5===

===Year 6===

Planning

2018-05-29T14:02:38Z

Andy: /* Production */

This is a scratch page for future planning in each area.

==Production==

===Year 0 (2016-17)===
* Moved in to New Adelphi, move and reset costs.

===Year 1 (2017-18)===
* New 180 cameras.
* New 5D cameras.
* New C100 cameras.
* Some related gear.

===Year 2 (2018-19)===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 3===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 4===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 5===

===Year 6===

===Year 7===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

==Recording==

===Year 1===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 2===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 3===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 4===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 5===
* Major service of Studer A820 - '''£5,000'''

===Year 10===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1===

===Year 2===

===Year 3===

===Year 4===

===Year 5===

===Year 6===

Planning

2018-05-29T13:58:56Z

Andy: /* Stores */

This is a scratch page for future planning in each area.

==Production==

===Year 1===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 2===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 3===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 4===

===Year 5===

===Year 6===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

==Recording==

===Year 1===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 2===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 3===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 4===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 5===
* Major service of Studer A820 - '''£5,000'''

===Year 10===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1===

===Year 2===

===Year 3===

===Year 4===

===Year 5===

===Year 6===

Planning

2018-05-29T13:58:44Z

Andy: /* Production */

This is a scratch page for future planning in each area.

==Production==

===Year 1===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 2===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 3===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 4===

===Year 5===

===Year 6===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

==Recording==

===Year 1===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 2===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 3===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 4===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 5===
* Major service of Studer A820 - '''£5,000'''

===Year 10===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 2===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 3===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 4===

===Year 5===

===Year 6===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

Planning

2018-05-23T12:04:36Z

Andy: /* Stores */

This is a scratch page for future planning in each area.

==Production==

===Year 1===

===Year 2===

===Year 3===

===Year 4===

===Year 5===

==Recording==

===Year 1===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 2===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 3===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 4===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 5===
* Major service of Studer A820 - '''£5,000'''

===Year 10===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 2===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 3===
* Lights for Screen Acting Studio 2 - [LED fixtures] - '''MUCH MONEY'''

===Year 4===

===Year 5===

===Year 6===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

Planning

2018-05-23T12:04:29Z

Andy: /* Stores */

Planning

2018-05-23T12:03:27Z

Andy: /* Stores */

This is a scratch page for future planning in each area.

==Production==

===Year 1===

===Year 2===

===Year 3===

===Year 4===

===Year 5===

==Recording==

===Year 1===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 2===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 3===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 4===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 5===
* Major service of Studer A820 - '''£5,000'''

===Year 10===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5,500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 2===
* Replacement of EditShare - [New Geevs] - '''£60,000'''
* Renewal of EditShare support for 3 years - [As Installed] - '''£8,000'''

===Year 3===

===Year 4===

===Year 5===
* Replacement of EditShare - [New Geevs] - '''£80,000'''

Planning

2018-05-23T12:00:06Z

Andy: /* Year 1 */

This is a scratch page for future planning in each area.

==Production==

===Year 1===

===Year 2===

===Year 3===

===Year 4===

===Year 5===

==Recording==

===Year 1===
* Replacement of unbalanced Monacor talkback speakers in live rooms - [Genelec 8030s] - '''£4,000'''
* Replacement of all keyboards in the Mac Suite - [Arturia Keylab Essential 49] - '''£6,000'''
* Studio Composition Room - [See [[Media:STUDIO COMP ROOM PLAN.pdf|Studio Comp PDF]] for a rough plan/guide] - '''£11,000'''
* Replace broken JoeCo recorder + additional Focus Scarlett Kit - [Scarlett 18i20/Cymatic uTrack24? or Like for Like] - '''£2000'''
* Acoustic Treatment + Additional Baffle Boards [1-2 addition tall GOBO's per Studio + Bass Traps for booths + GOBOS for Band Room] - '''£9000'''
* Replace Zoom H4N with H6 and add to current stock levels - '''£4000'''
* Increase splitter stock for location recording - '''£1130'''

===Year 2===
* Refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£10,000'''
* Refresh of Neve Preamps (replace with something less self-destruction prone e.g. More APIs) - '''£30,000'''
* Avid Sync HD for Studer in Studio 3 - '''£2000'''
* Replace and increase ID14 location stock - '''£1100'''
* Update Ableton Live from 9 to 10 in all the studios and Mac Suite - '''£10000'''

===Year 3===
* Replacement of Warm Audio Outboard Gear (Usage faults on the units are common, poor build quality) [Aim for higher quality gear e.g. UAD 1176s/Audio Maintenance Pultec] - '''£25,000'''
* Replacement of all Studio iMacs [Either iMac Pros or Mac Pros depending on Apple Developments] - '''£40,000'''
* Buy USB-C audio interfaces for location recording - '''5000'''

===Year 4===
* Major refresh of microphone stock (replacing older broken stock/add to existing stock) - '''£20,000'''
* New Plugins and software for all the studios - '''£20,000'''

===Year 5===
* Major service of Studer A820 - '''£5,000'''

===Year 10===
* Replacement of an Audient ASP8024 Consoles - '''£220,000'''
* Replacement of Pianos - '''£60,000'''

==Stores==

===Year 1===
* Renewal of EditShare support for 2 years - [As Installed] - '''£5500'''
* Lights for Screen Acting Studio 1 - [LED fixtures] - '''MUCH MONEY'''

===Year 2===
* Renewal of EditShare support - [As Installed] - '''£4200'''

===Year 3===
* Replacement of EditShare - [New Geevs] - '''£000'''
===Year 4===

* Renewal of EditShare support - [As Installed] - '''£6000'''

===Year 5===
* Renewal of EditShare support - [As Installed] - '''£100,000'''

Connect2

2018-05-23T08:12:16Z

Andy:

Planning

2018-05-22T15:14:22Z

Andy: /* Year 1 */

Planning

2018-05-22T15:13:57Z

Andy: /* Stores */

Planning

2018-05-22T15:13:36Z

Andy: /* Stores */

Planning

2018-05-22T15:11:11Z

Andy: /* Year 1 */

Planning

2018-05-22T15:10:07Z

Andy: /* Year 1 */